Job Description

Permanent Full Time




The Executive Assistant will provide high quality administrative support to members of our Insurance Solutions senior leadership team across different geographies. In this role, you will perform advanced, diversified, and complex administrative duties. The ideal candidate is highly self-motivated, professional, and capable of working independently with minimal direction to make decisions within the scope of accountability while keeping leaders informed.

This role is hybrid and aligned to our London Head Office location.

What you will do

Coordinating and prioritizing daily schedules, independently follow-up on action items, coordinate travel arrangements using SAP Concur and expense reports, maintaining files, and prepare correspondence and other presentation materials Ability to preserve confidentiality and demonstrate sound judgment regarding sensitive matters Able to determine priorities while dealing with conflicting deadlines in a fast-paced environment Evaluate and revise priorities & schedules when unexpected situations arise, using initiative, independent judgment and tact Coordinate and manage special projects, assignments and other duties as required Assist with day-to-day logistics to make sure that the executives you support are in the right place at the right time, but you'll take a common sense approach and ensure that they get a work-life balance too (breathing space is useful throughout the day) Preparing reports, presentations, and handouts for meetings and other events as required Collaborate with other Executive Assistants to help coordinate across executive teams Support the planning and organization of team events and attending team meetings, including celebrations, activities around holiday season, and recognizing the achievements of our team members, organizing and managing department activities General office duties including supplies and equipment maintenance for the Executives and the general executive offices

What you will bring

Post-secondary education, or a combination of education and work experience Minimum 5 years' administrative support experience in a business or financial services organization Excellent decision-making, analytical and problem-solving skills Demonstrated customer service mindset Ability to build and manage trusting relationships with all business partners Excellent interpersonal and communication skills, both written and verbal to interact with a wide variety of individuals Demonstrated strong organizational capabilities with the ability to handle multiple priorities and fluctuating workloads, while adhering to strict deadlines Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information Demonstrated business judgment, flexibility, initiative, creativity with a positive professional attitude and image Self-starter with the ability to work independently, as well as part of a team Strong Microsoft Office/Office 365 Skills (Outlook, Excel, Word, PowerPoint, OneNote, SharePoint)

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.



Be your best at Canada Life- Apply today!



Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.



You can be your best here. You're part of a diverse and inclusive workplace where your career and well-being are championed. You'll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.



Together, as part of a great team, you'll deliver on our shared purpose to improve the well-being of Canadians. It's our driving force. Become part of a strong and successful company that's trusted by millions of Canadians to do the right thing.



Canada Life serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we're one of Canada's leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.



We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.



It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Canada Life policies. To request a reasonable accommodation in the application process, contact talentacquisitioncanada@canadalife.com.



Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.



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