Job Description

This job will be posted until 4:00 pm on Friday, December 15, 2023.
Marcon Construction is a trusted name in the construction community. If a project needs building, we can do it, and chances are we have. Low-rises, high-rises, townhomes, retail centres, industrial parks\xe2\x80\x94we\xe2\x80\x99ve built them all, and partnered with well-known and highly regarded developers to complete each project. With every building our clients\xe2\x80\x99 priorities come first, ensuring each development is completed on time and with Marcon quality built in. None of this is possible without a hardworking team, working together, to make it all happen.
Summary
We are in search of a highly competent and adaptable Executive Assistant (EA) to join our growing team in support of our President. This role has the flexibility to be based out of Langley Corporate Office. It will involve coordinating and managing the President\'s schedule, preparing and organizing crucial strategic documents, and facilitating meetings, including the preparation of meeting materials. Serving as the eyes and ears of the President, this role links various departments, projects, and essential business information, ensuring that meetings and materials are efficient and effective. The Executive Assistant will be a trusted partner in achieving the financial priorities of the organization. The dynamic nature of this role calls for an individual with excellent time management skills and the ability to anticipate needs. Interaction across a wide range of individuals is necessary, including members of the Senior Management Team and department leaders.
About the Role

• Overall administrative support
• Calendar management, meeting and travel arrangements when necessary, with the ability to prioritize multiple tasks;
• Attend various executive and technical meetings to take minutes of meetings and prepare agendas with excellent written communication;
• Management of documentation including maintaining an accurate filing system;
  
• Assist in the collation and distribution of reports for management;
• Assist with documentation preparation, proof reading and editing including word, excel and PowerPoint documents to ensure executives are well prepared for meetings;
• Clean up/maintain old and current project files where necessary;
• Work independently on special nonrecurring and ongoing projects which may include planning and coordinating multiple tasks and disseminating information;
• Assist in the development, assembly and production of detailed project technical reports;
• Conduct research for team members as necessary

About You

• Minimum 5 years administrative experience
• Advanced PC skills in Microsoft Office Suite, particularly in Excel and PowerPoint, for document and presentation preparation.
• Ability to navigate complex office dynamics and interact professionally with individuals at all levels of the organization
• Strong knowledge of administrative practices and procedures
• Ability to manage sensitive, complex, confidential information.
• Strong aptitude for keeping work and scheduling well-organized, including file management and calendar coordination.
• Ability to prioritize and multitask in a fast-paced environment.
• Strong attention to detail
• Confidentiality and discretion, outgoing and professional attitude

What We Offer
Marcon is committed to building an inclusive, inspired, high performance team culture, where our Core Values of Safety, Integrity, Teamwork, Passion, and Excellence guide how we show up every day. If you are at the top of your game or want to find an environment to push you to it and if you want to find likeminded teams that strive for innovation and continuous improvement, we want to hear from you! Our competitive compensation package has been designed to reward our employees\xe2\x80\x99 skills, competencies and performance that align with our culture. The compensation range for this role is $80,000 to $100,000 annually, depending on candidate experience and qualifications. Coupled with this base salary, we offer pay for performance bonus programs, excellent family health benefits, RSP matching, employee recognition programs and plenty of opportunity to socialize, have fun and build genuine relationships.
If you are an enthusiastic and hard-working individual who is interested in being a part of our team, then we want to hear from you!