Job Description

Job Title:

Executive Assistant

Company:

Conestoga Cold Storage Limited

Location:

299 Trillium Drive, Kitchener, ON

Employment Type:

Full-Time, Permanent

Department:

Executive Office

About Conestoga Cold Storage:

Conestoga Cold Storage is a Canadian leader in refrigerated warehousing and logistics services. With a strong commitment to innovation, efficiency, and customer satisfaction, we provide temperature-controlled storage solutions to some of the country's most trusted food brands. We're currently seeking a proactive and highly organized

Executive Assistant

to support our senior leadership team at our Kitchener headquarters.

Position Summary:

As the Executive Assistant, you will be a key contributor to the success of our executive team, providing high-level administrative support and ensuring the smooth operation of day-to-day activities. You'll work in a fast-paced environment requiring discretion, attention to detail, and strong organizational skills.

Key Responsibilities:

Provide direct administrative support to the executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting Prepare, format, and edit internal and external communications, reports, presentations, and other documents Act as a liaison between executives and internal/external stakeholders Manage sensitive and confidential information with discretion Coordinate board meetings, take minutes, and follow up on action items as needed Organize company events, site visits, and meetings involving clients, partners, and vendors Handle general administrative duties such as filing, data entry, and procurement of office supplies Identify and implement administrative process improvements

Qualifications:

Minimum 5 years of experience in an executive or senior administrative support role Post-secondary education in business administration, office administration, or a related field Exceptional communication and interpersonal skills Strong organizational abilities and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Ability to handle multiple priorities in a fast-paced, deadline-driven environment High level of professionalism, discretion, and confidentiality

Preferred Qualifications:

Experience in logistics, warehousing, or manufacturing environments Knowledge of project coordination or event planning Familiarity with SharePoint or other collaborative tools

What We Offer:

Competitive salary and comprehensive benefits package Supportive team environment and family-owned company culture Opportunities for long-term growth and development Convenient location in Kitchener with free on-site parking
Conestoga Cold Storage is committed to diversity and inclusivity in the workplace. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

While we welcome all applications, we are only able to contact those candidates who are currently under consideration.

Job Types: Full-time, Permanent

Pay: $43,271.99-$71,484.28 per year

Additional pay:

Overtime pay
Benefits:

Company events Company pension Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Flexible language requirement:

French not required
Schedule:

Day shift Monday to Friday Overtime
Education:

Secondary School (required)
Experience:

Executive Assistant : 5 years (required)
Location:

Kitchener, ON N2E 1W9 (required)
Work Location: In person