Job Description

Executive Assistant

Company:

Anchor Concrete Products Limited

Location:

Kingston, Ontario

Job Type:

Full-Time

Please email your resume and cover letter to HR@anchorconcrete.com with the subject line "Executive Assistant Application."

About Us

For over 50 years, Anchor Concrete Products Limited has been a trusted manufacturer of high-performance precast concrete solutions serving Eastern Ontario. Our work supports critical infrastructure projects across the region, and our success is driven by strong leadership, operational excellence, and a commitment to professionalism.

We are seeking a highly organized and dependable Executive Assistant to support Senior Management and help ensure the smooth day-to-day operation of the executive office.

Job Overview

The Executive Assistant plays a key role in supporting Senior Management by managing schedules, communications, administrative functions, and executive-level coordination. This position requires strong organizational skills, sound judgment, and the ability to handle confidential information with discretion.

This is a hands-on administrative role suited to someone who thrives in a fast-paced environment and enjoys being a trusted support to leadership.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President and Senior Management to ensure business objectives and operational priorities are met. Manage calendars, scheduling, emails, phone calls, and correspondence for Senior Management. Coordinate meetings, prepare agendas, attend meetings, and record and distribute minutes. Act as a professional liaison between Senior Management and internal departments, customers, contractors, and external partners.

Coordination & Office Management

Coordinate travel arrangements for Senior Management, including itineraries and expense documentation. Organize company meetings, leadership sessions, and internal or external events. Ensure contracts, legal documents, and other executive materials are prepared, tracked, and executed in a timely manner. Maintain organized electronic filing systems and administrative records.

Communication & Reporting

Draft, distribute, and follow up on correspondence generated by Senior Management. Support KPI reporting and executive tracking as assigned. Assist with internal communications and basic social media coordination (LinkedIn, Facebook, Instagram) as directed.

Projects & Confidentiality

Support special projects and initiatives assigned by Senior Management, ensuring timelines are met. Maintain strict confidentiality regarding company operations, financial information, personnel matters, and executive communications. Exercise discretion, professionalism, and good judgment at all times.

Skills & Qualifications

College diploma in Business Administration, Accounting, or a related field (preferred).

Minimum one (1) year of experience in an administrative or executive support role.

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Excellent organizational and time management skills.

Strong written and verbal communication skills.

High attention to detail and accuracy.

Ability to manage competing priorities in a dynamic environment.

Proven ability to handle confidential information with discretion.

Why Join Us?

Competitive salary with a departmental goal-based incentive Comprehensive benefits package, including health and dental coverage Company-matched RRSP program to support your long-term financial goals Opportunities for professional growth and cross-training within departments Supportive, team-oriented environment that values initiative and collaboration Stable, well-established company with a strong industry reputation Convenient Kingston location with on-site parking Be part of a company that values quality, innovation, and customer service

How to Apply

Please email your resume and cover letter to HR@anchorconcrete.com with the subject line "Executive Assistant Application."
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

Casual dress Dental care Disability insurance Life insurance On-site parking Paid time off RRSP match Vision care
Work Location: In person