Job Description

Job Title:

Executive Assistant

Reports to:

An Executive Team Member

Location:

Lindsay, Ontario

Salary:

60,000

Existing Vacancy:

New Vacancies

Closing Date:

December 19, 2025

Who We Are

:

Join an organization that's making an impact in rural, remote, and Indigenous communities

Ampere (formerly the Pinnguaq Association) isn't just another non-profit. We're an award-winning catalyst for change, activating opportunities for people of all ages in rural, remote, and Indigenous communities to unlock their potential through STEAM (Science, Technology, Engineering, Art, and Math). Through our partnerships with communities, businesses, and technology creators, we co-design and deliver culturally responsive tools, resources, curriculums, and world-class programming across the country. We believe the best education doesn't feel like work, it feels like discovery.

From our roots in Pangnirtung, Nunavut, we've grown to operate Makerspace and Skills Hubs in Iqaluit (Nunavut), Bathurst (New Brunswick), and the Kawartha Lakes (Ontario), while collaborating with partners nationwide. Our Lifecycle approach ensures that we're with learners at every age and every stage of life, and our mission-driven model ensures that 100% of social enterprise proceeds sustain programs that benefit communities we serve. Your work here directly changes lives. If you're passionate about making a tangible difference, this is where you belong.

Why Join us?

Mission-driven impact

- Contribute to meaningful work that supports communities and promotes digital inclusion across Canada.

Enjoy the flexibility

to maintain a healthy work-life balance with schedules that fit your lifestyle.

Comprehensive benefits

- Access a robust benefits package designed to support your health and wellness.

Pension Plan

- Plan for your future with a competitive pension plan.

Wellness Perks

-Take advantage of wellness initiatives that promote your physical and mental well-being.

Job Summary:

We're looking for a proactive, highly organized, and trusted Executive Assistant to support a member of Ampere's Senior Executive Team. This role is essential in keeping things running smoothly behind the scenes--anticipating needs, managing schedules, and handling a wide range of administrative and strategic tasks. You'll be a thought partner, a gatekeeper, a connector, and a steady hand during high-stakes moments. This is a dynamic position for someone who thrives in fast-moving environments, loves solving problems before they happen, and is motivated by impact.

Responsibilities:

Executive Support

Identify, track and manage complex and competing priorities including calendars, meetings, deliverables and coordinate travel for senior executives Monitor email inboxes and flag urgent or time-sensitive communications Prepare briefings, backgrounders, talking points, and meeting materials Act as a liaison between executives and staff, community partners, and external stakeholders Anticipate needs and solve problems before they arise Exercise the highest level of discretion and judgment in managing sensitive information, ensuring absolute confidentiality of all employee, organizational, and executive matters. Help the executive stay connected to staff experience and culture by coordinating 1:1s, feedback loops, and check-ins.

Meeting & Event Coordination

Schedule and prepare for internal and external meetings, including coordination and preparation of agendas, logistics, and materials Attend meetings when needed to take notes, track action items, and ensure follow-up Support logistics and coordination for company-wide events, community launches, and leadership offsites

Project & Priority Management

Work closely with the Project Management Office to help track the progress of strategic initiatives, working across departments to support deliverables and accountability Create and maintain dashboards, timelines, and task trackers for executive priorities Draft internal and external communications related to executive projects and organizational updates

Cross-Organizational Support

Help ensure alignment between teams by managing internal communications and facilitating knowledge sharing Coordinate activities across regional teams, particularly between Ontario and Nunavut Support efforts to grow Indigenous hiring pathways, workforce development projects, and community outreach programs

Attributes and Qualifications:

5+ years in an executive assistant or similar role supporting senior leadership A master of prioritization--you stay calm and focused when juggling multiple tasks Strong written and verbal communication skills Highly tech-savvy (Google Workspace, Slack, Monday.com, etc.) Experience with budgeting, analysis and reporting is an asset Comfortable working independently and making judgment calls when needed Deeply organized, with high attention to detail Trustworthy, approachable, and aligned with Ampere's mission and values Able to handle ambiguity with grace and roll with shifting priorities A high degree of emotional intelligence and people centered approaches to working Equal consideration will be given to non-academic skills and experiences of candidates*.



Ampere prioritizes the safety of our employees and the community members we work with, because of this we may require both new hires and current team members to undergo a Vulnerable Sector Screening (VSS). The approval for acceptance of a VSS lies with our People and Culture Team and Management. To ensure up-to-date documentation, please ensure it has not been over six months since the date of completion of the VSS you are submitting. The expense for the VSS falls on the individual, not the company, if there are any concerns regarding this please speak to the People and Culture Team. Additionally, please confirm you're completing the VSS in the correct region. Ampere strongly believes in fostering diversity within the communities we serve. We welcome those who would contribute to the further diversification of our staff including, but not limited to, Indigenous people, women, visible minorities, persons with disabilities and persons of any sexual orientation or gender identity. Ampere is committed to developing inclusive, barrier-free recruitment and selection processes and work environments. Please inform us should accommodation be required at any point in the recruitment process.