We're looking for a well-organized and proactive Executive Assistant to support our executive team. The ideal candidate is someone with strong administrative skills who can manage a variety of tasks efficiently and independently. This role includes responsibilities such as office coordination, customer service, and clear communication. You'll play an important part in keeping our office running smoothly and supporting day-to-day executive needs.
Responsibilities
Manage billing, track client payments, and handle the receipt and processing of payments
Answer phone calls, welcome clients, and provide general administrative support to ensure smooth office operations
Organize, update, and file client records in a structured manner according to their status
Handle administrative documents: receiving, verifying, scanning, and digital filing
Manage supplier invoices as well as the sending and receiving of postal documents
Maintain various administrative tracking tools (billing, projects, file statuses, etc.)
Digitize and archive signed documents, and ensure the compliance of files before closing or archiving
Communicate with clients to collect missing information or documents and respond to their inquiries
Schedule appointments, follow up on files, and provide logistical support to the team
Requirements
Proficiency with common computer tools (MS Office, Google, Microsoft)
Excellent written and verbal communication skills in French and English
Ability to manage multiple tasks simultaneously with organization, attention to detail, and autonomy
Independent and able to work with minimal supervision
Good time management and ability to meet deadlines
Quick learner with adaptability to new tools or procedures
Ability to understand the structure of tax forms (an asset)
If you are a self-motivated and resourceful professional who thrives working independently and is comfortable managing an office on your own, we invite you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Part-time
Pay: $20.00-$25.00 per hour
Expected hours: 24 per week
Benefits:
Casual dress
On-site parking
Schedule:
8 hour shift
No weekends
Work Location: In person
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