Job Description

Overview

We're looking for a well-organized and proactive Executive Assistant to support our executive team. The ideal candidate is someone with strong administrative skills who can manage a variety of tasks efficiently and independently. This role includes responsibilities such as office coordination, customer service, and clear communication. You'll play an important part in keeping our office running smoothly and supporting day-to-day executive needs.

Responsibilities

Manage billing, track client payments, and handle the receipt and processing of payments Answer phone calls, welcome clients, and provide general administrative support to ensure smooth office operations Organize, update, and file client records in a structured manner according to their status Handle administrative documents: receiving, verifying, scanning, and digital filing Manage supplier invoices as well as the sending and receiving of postal documents Maintain various administrative tracking tools (billing, projects, file statuses, etc.) Digitize and archive signed documents, and ensure the compliance of files before closing or archiving Communicate with clients to collect missing information or documents and respond to their inquiries Schedule appointments, follow up on files, and provide logistical support to the team

Requirements

Proficiency with common computer tools (MS Office, Google, Microsoft) Excellent written and verbal communication skills in French and English Ability to manage multiple tasks simultaneously with organization, attention to detail, and autonomy Independent and able to work with minimal supervision Good time management and ability to meet deadlines Quick learner with adaptability to new tools or procedures Ability to understand the structure of tax forms (an asset)
If you are a self-motivated and resourceful professional who thrives working independently and is comfortable managing an office on your own, we invite you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 24 per week

Benefits:

Casual dress On-site parking
Schedule:

8 hour shift No weekends
Work Location: In person