Job Description

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role involves providing comprehensive support, ensuring smooth operations within the office, and facilitating communication across departments.

Responsibilities

Manage executive schedules, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations with a high level of accuracy. Handle data entry tasks and maintain organized filing systems for easy access to documents. Utilize Google Suite for document creation, scheduling, and collaboration. Assist with customer service inquiries and provide front desk support as needed. Coordinate meetings and take minutes while ensuring all necessary materials are prepared in advance. Utilize DocuSign for document management and electronic signatures. Proofread documents for clarity, grammar, and formatting before distribution. Maintain confidentiality of sensitive information while managing various administrative tasks.

Qualifications

Proven experience as an Executive Assistant or in other administrative roles. Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential. Familiarity with DocuSign or similar electronic signature platforms is preferred. Strong organizational skills with the ability to prioritize tasks effectively. Excellent verbal and written communication skills to facilitate clear interactions with team members and clients. Experience with phone systems and customer service practices is a plus. Attention to detail in proofreading documents and managing files accurately. Ability to work independently while being a collaborative team player.
Join our dynamic team where your contributions will be valued, and your professional growth will be supported!

Job Type: Full-time

Pay: $60,000.00-$65,000.00 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Schedule:

8 hour shift Monday to Friday Overtime Weekends as needed
Work Location: In person