Job Description

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Overview

At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Opportunity

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Executive Assistant who can provide support on a range of activities to ensure a high-quality product.
What you will do

• Professionally interacts with clients as directed. Action client communications and responds in a timely fashion. Independently action routine enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice, structure and work processes
• Monitors Partner's email inbox. Flags and prioritizes emails based on urgency and subject matter at the discretion of the Partner
• Proactively looking ahead and managing Partner calendar/schedules, maximizing the best use of their time Proactively and independently identifies, resolves, and manages calendar conflicts
• Onboard new Clients and update existing Client entities in IBS internal database
• Enter new Partner contacts in IBS internal database. Update contact information for any existing contacts. Manages Partners' contacts with Canadian Anti-Spam Legislation ensuring implied consent is current
• Work with marketing teams when required with specific client proposals, RFP, email distribution, client event communications. At Partner discretion, manage or support proposal process in collaboration with marketing resources
• Creates, proofreads, and distributes various communications on behalf of the Partners
• Handles routine communications on behalf of Partners and reports on actions taken
• Coordinate and manage the Risk Management workflows/approvals required during the client/engagement acceptance process on behalf of the Engagement Team
• Coordinate scheduling for internal and external client meetings, leadership meetings, and events via Teams and/or in person including logistics, securing meeting space, catering, invitations and RSVPs. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items following the meeting
• Handles travel arrangements and reservations as required. Book hotel accommodations, car rentals/services, restaurant reservations as may be required
• Acts as a liaison between partners and Delivery Centers on Risk and Billing Management requirements as applicable

What you bring to the role

• College diploma or an equivalent combination of education/experience in administrative assistant skill set

• Minimum 5 years administration experience
• Good judgment and analytical skills
• Excellent written and communication skills
• Ability to work independently
• Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel, and PowerPoint and Teams

Keys to your success

KPMG individuals Deliver Impact | Seek Growth | Inspire Trust and understand that a diverse workforce enables us to deepen relationships and strengthen our business.

Providing you with the support you need to be at your best

For more information about KPMG in Canada's Benefits and well-being, click .
Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click .

For general recruitment-related inquiries, please contact the HR Delivery Centre at .

If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at or phone: 416-777-8002 or toll free 1-888-466-4778.