Job Description

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our team. We are a boutique business strategy consulting firm.

The ideal candidate will be adept at managing schedules, facilitating communication, and ensuring the smooth operation of daily activities. This role requires a blend of administrative skills, attention to detail, and the ability to handle sensitive information with discretion.

Duties

Manage and maintain executives' calendars using Outlook Calendar, ensuring efficient scheduling of meetings and appointments. Provide administrative support by preparing reports, presentations, and correspondence as needed. Perform data entry tasks accurately and efficiently, maintaining up-to-date records. Utilize QuickBooks for financial tracking and reporting as required. Demonstrate excellent phone etiquette while handling incoming calls and inquiries, providing exceptional customer service. Assist with front desk operations, greeting visitors and managing office supplies. Proofread documents to ensure accuracy and professionalism in all communications. Collaborate with team members to streamline processes and improve overall office efficiency.

Qualifications

Proven experience as an Executive Assistant or in a similar administrative role is preferred. Proficiency in Outlook Calendar and Google Suite applications is essential. Strong data entry skills with a keen eye for detail. Familiarity with QuickBooks is a plus but not mandatory. Excellent phone etiquette and customer service skills are required. Ability to manage multiple tasks simultaneously while maintaining a high level of organization. Strong proofreading skills to ensure all documents are error-free. A proactive attitude with the ability to work independently as well as part of a team.
If you are an enthusiastic individual looking to contribute to a dynamic team environment while supporting executive-level operations, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type: Part-time

Pay: $37,000.00-$65,540.00 per year

Expected hours: 20 per week

Additional pay:

Bonus pay Overtime pay
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Work Location: In person