Job Description

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.


Our

Legislative & Executive Services

Department is looking for a dedicated

Executive Assistant

to join the team.

Position Responsibilities

Executive Support:


Perform general administrative duties that support Mayor; and Council as required. Anticipate the needs of the Mayor by connecting and making sense of diverse information arising from multiple sources. Act as the first point of contact and resource to the Mayor's office for incoming calls and correspondence. Organize meetings and meeting schedules for the Mayor, as needed, and prepare necessary information available in advance. Manage meeting logistics (facility bookings, audio-visual requirements, supplies, etc.). Arrange event booking and travel logistics (flights, accommodations, rental car, etc.). Assist with preparing monthly budget and variance reports, as needed. Process payments, assist with budget, liaise with finance and payroll to validate transactions and resolve discrepancies. Drafting, editing, proofreading and fact-checking internal and external communications and correspondence on behalf of the Mayor's Office. Liaise with internal departments and maintain positive professional relationships in support of the Mayor and Council's strategic and operational goals in a timely manner. Develop and implement office processes and procedures to ensure effective use of resources and optimal efficiency. Provide backup support to the Administrative Assistant III in the Legislative and Executive Services Department responsible for Council and Corporate Suite (Corporate Leadership Team and Director of Legislative and Executive Services). Other duties and projects as required.

Qualifications

A diploma in a related field: Public Administration, Business Administration or equivalent. At least five (5) years of directly related work experience, including a minimum of one (2) year in a senior executive support capacity. A valid driver's license. An equivalent combination of education and experience may be considered. You must possess the ability to prioritize and organize work assignments based on volume and deadlines. You must possess the ability to handle sensitive, confidential information using tact, diplomacy and mature judgment in all communication, including during high pressure situations (in person, in writing, and over the phone). Attention to detail is critical for all aspects of this position. In addition, you should possess the following competencies: + Decision Making + Teamwork
+ Motivation
+ Reliability
+ Adaptability
+ Communication
+ Stress Tolerance

Hours

The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.

Compensation

Starting salary is $36.11 per hour as per the Out-of-Scope Agreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)

Diversity & Inclusion

The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.

Selection Process

We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.


1. To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.


2. Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.

This temporary position is also open to permanent City employees as a development opportunity. (Secondment)

Note:

After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position.


To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.