Job Description

The Executive Assistant is responsible for Developing, Implementing and Maintaining detailed calendar for the VP, Growth & Development in an atmosphere of constantly changing focus and priority; Reviewing and actioning the VP's emails for meeting, conference or speaking invites, meeting declines, and high priority items to be immediately circulated; Circulating or forwarding the VPs emails as required; Consulting with the VP's team for speaking notes and materials for speaking engagements and meetings; Greeting guests, building rapport, helping guests with wayfinding, making guests feel comfortable and Introducing guest to the VP; Maintaining effective office systems/clerical processes with proper naming convention within proper directories. This position would also Monitor office resource utilization and order supplies and equipment on behalf of the office and/or portfolio; Develop and maintain vacation approval and tracking system for Office of the VP and its Leadership Team; Track and document all Covenant Health and Catholic Health of Alberta expenses that are reimbursed from a third party; Develop, implement and execute team building activities for the VP's Team as necessary; Performs other duties as assigned. The ideal candidate is great at leveraging their administrative, financial acumen, stakeholder engagement, organizational, time management & communication skills to deliver quality work that moves the team and Office forward. Occasional travel and weekend hours may be required. This is a non-unionized position.


Classification: Executive Assistant Union: COV OUT OF SCOPE Unit and Program: Growth & Development Primary Location: One Twelve Campus Location Details: As Per Location Employee Class: Regular Full Time FTE: 1.00 Posting End Date: 28-JAN-2026 Date Available: 16-FEB-2026 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: Saturday/Sunday Minimum Hourly Salary: $25.35 Maximum Hourly Salary: $38.03 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary diploma in office administration or related fields; 5-8 years of progressively responsible administrative support experience in an executive/senior leadership level environment; Equivalencies in a combination of other educational background and extensive work experience within a high level, fast paced environment may be considered. Demonstrated understanding and commitment to Covenant's Mission, Vision and Values; and a Commitment to sound professional ethics, tact and high work standards.

Additional Required Qualifications:

Must be flexible and able to determine and manage multiple competing priorities due to a wide variety of responsibilities; Demonstrated ability to promote teamwork, collaboration and partnership; Must be an ardent learner and be able to use a variety of computer applications including MS Office Suite; Must be extremely accurate and detail orientated; Ability to complete duties and maintain focus in an environment of constant interruptions; Ability to coordinate and organize events and special projects; Excellent communication skills (verbal and written), including proficiency in formatting, grammar, and spelling; Demonstrated ability to maintain confidentiality in handling of sensitive information; Ability to work independently with minimal direction/supervision.

Preferred Qualifications:

Working knowledge of SharePoint, Markview/Oracle programs.