Job Description

Pay

: $55,000-$73,000, plus benefits and RSP matching

Working arrangements:

The College primarily works remotely. The team generally meets once per week in its southside office for a 2-3 hour team meeting. During the winter months, meetings are more commonly virtual. Free on-site parking and convenient access to bus route. Meeting frequency is reviewed periodically to ensure good support for business operations.

Reports to:

CEO/Registrar

Employment type:

Full-Time Permanent (37.5 hours/week)

Timelines:

The College is accepting applications until December 19. Interviews are anticipated to occur in early/mid January, with the end of January as the ideal target start date.

Key responsibilities

Reporting to the CEO, the executive assistant delivers a wide variety of high-level administrative support. You're proactive and detail oriented, with a proven ability to work independently and meet deadlines.

Support the CEO, including calendar and inbox management (Microsoft Outlook). Support the twice-yearly Alberta Acupuncture Registration Examinations by working with relevant staff to ensure a seamless exam administration. Monitor and respond to general email inquiries. Audit registration and renewal records to ensure regulated members are complying with registration and renewal processes, such as continuing competence activities, insurance, practice hours, etc. Manage the process and workflow for Council and committee administration. Attend meetings, develop agendas, write meeting minutes per Robert's Rules, maintain action lists, follow up on action items and deliverables, ensuring adherence to Council and committee workplans. Be the key point of contact for committee members for logistical and administrative support. Assist CEO when required for Council administrative support. Manage onboarding for Council and committee members, including adding members to OnBoard and ensuring paperwork is complete.

Qualifications & skills

Education: One-year certificate in Office Administration or a related field. Experience: Two years of related executive support experience. High comfort and self-sufficiency with computers, including excellent working knowledge of common programs such as SharePoint, Outlook, Microsoft Office Suite, Adobe, and OnBoard. High attention to detail, ensuring accuracy and thoroughness. Ability to self-manage and work independently with little supervision.

How to apply

In addition to your resume, include a cover letter with your salary expectations and value-added wants. Applications without a letter will not be considered.

We thank everyone for their interest.

Only applicants selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $55,000.00-$73,000.00 per year

Benefits:

On-site parking Paid time off RRSP match
Application question(s):

Paste a short cover letter (2-3 paragraphs) that includes salary expectations and value-added wants. What's the earliest you could start, assuming interviews occur in early/mid January?
Experience:

executive support: 2 years (required)
Work Location: Hybrid remote in Edmonton, AB T6E 5A6