Job Description

Executive Assistant - Full Time (Modest, Flexible, Purpose-Based Role)

Primary Location:

10570 96 Street NW, Edmonton

Hours:

Full-time (Monday-Friday; occasional flexible weekend tasks)

Start:

Immediately / Flexible

Compensation:

Based on experience

About the Role

We are looking for a

trustworthy, organized, stable Executive Assistant

to support a business owner with multiple operations in:

Healthcare / Pharmacies Real Estate / Airbnb units Automotive buying/selling Equipment & vehicle logistics
This is

not a stressful corporate EA job

.
It is a

hands-on, practical, organized, supportive role

for someone who likes variety and enjoys helping keep operations running smoothly.

What You Will Do (Practical Tasks - Real Examples)

?

Administrative Tasks

Manage calendars, appointments, reminders Organize emails, messages, and follow-up tasks Prepare basic notes, summaries, receipts, and simple documentation Track tasks and keep weekly checklists updated

Airbnb Coordination

Help coordinate cleaners, maintenance workers, and check-in/check-out Refill supplies (coffee, sheets, batteries, soaps) Inspect units occasionally after turnovers Help with Airbnb listing updates, photos, and pricing adjustments Coordinate minor repairs or handyman calls

Automotive Support & Car Listing Tasks

Assist with posting cars on Facebook Marketplace, Kijiji, AutoTrader Take clear photos/videos of cars (training provided) Coordinate towing/pickup/delivery of vehicles Order car parts (mirrors, headlights, fenders, sensors) Track inventory of cars (what's arriving, being repaired, or listed)
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Procurement & Small Projects

Order parts, tools, or supplies online Pick up items from Canadian Tire, Home Depot, Costco, Parts stores Assist with equipment coordination: ATVs, Fat Bikes, trailers, snow blowers Milwaukee tools and tool batteries Air compressors and pressure washers Support with organizing storage (C-cans, warehouse materials)
?

Errands & Light Field Work

Drop off car keys, pick up parts, deliver items Occasional driving to Edmonton/Vancouver units Deliver documents or items locally Transport small items using personal or company vehicle (mileage paid)

Personal Support (Light & Respectful)

Booking medical appointments Managing reminders Coordinating local services (cleaners, movers, contractors) Following up on personal project tasks

Qualifications (Friendly & Achievable)

We are

not

looking for a high-corporate EA.
We want someone who is:

Organized and reliable Respectful, discreet, and trustworthy Comfortable learning new tasks Good with messaging apps, email, photos, posting ads Able to drive with a valid license Comfortable doing light errands Able to work independently Has initiative and good communication
Training will be provided for everything -- including car posting, parts procurement, and Airbnb coordination.

Personality Fit

You will succeed in this role if you are:

Calm Respectful Loyal Organized Hard-working Good with routine Able to handle a fast-paced entrepreneur Comfortable with variety Not intimidated by cars, tools, or equipment

Work Environment

Office/Warehouse: 10570 96 Street NW
Occasional tasks at other Edmonton locations
Some hands-on, but nothing heavy-labour

This job fits someone who enjoys a mix of:

admin coordination errands light fieldwork practical daily operations
Job Type: Full-time

Pay: $18.00-$22.00 per hour

Expected hours: 30 - 40 per week

Benefits:

Extended health care
Work Location: In person