Job Description

DescriptionThis competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: .Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, M\xc3\xa9tis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people \xe2\x80\x94 from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Faculty of EngineeringThe Faculty of Engineering at the University of Alberta offers a wide range of undergraduate and graduate engineering programs, creating the opportunity to pursue exceptional education with world-class instructors, hybrid learning environments, and hands-on lab, field, and internship experiences. Students\xe2\x80\x99 education and success are at the core of all of our decisions. The Faculty of Engineering promotes a culture of trust, effectiveness, and innovation.In your cover letter, please outline how you would contribute to this culture.PositionThis position is located within the Office of the Dean in the Faculty of Engineering. Reporting to the Team Lead Faculty Services, and working closely with the senior leadership, the EA team supports the Faculty of Engineering\'s Executive leadership team of Associate Deans and their various portfolios. This position requires a solid understanding of the University structure, general academic programming, governance, administration, operation and program needs, as well as excellent communication and organizational skills.This position requires the ability to work both independently and as a team member, provide innovative solutions, prioritize multiple tasks, and manage expectations, at times under challenging time constraints.DutiesProvides administrative support to one or more Associate Deans, including the following:

• Plans and coordinates events including initiating purchase requisitions, purchase orders and invoices through SupplyNet, processing non-employee expense claims, and reconciling expenses through pcard(s) related to all events.
• Provides general transactional financial support for all activities within the assigned portfolios
• Prepares minutes, emails, internal communications, agendas and other correspondence
• Plans and schedules calendars and drafts agendas for meetings/committees
• Ensures the leaders have appropriate background/briefing materials for each meeting
• Compiles and summarizes information for inclusion in reports or presentation materials
• Receives visitors, guests and dignitaries on behalf of the leader
• Responds to inquiries and determines the appropriate action required
• Works on various projects or other duties as required

Minimum Qualifications

• Diploma (Preferably a diploma program in business administration)
• 2-3 years of progressively responsible operational support experience supporting leaders at the executive level, preferably in a post-secondary setting
• Demonstrated proficiency with Google Workspace, MS Word, Adobe Acrobat, and large organization ERP (preferably PeopleSoft)
• Demonstrated ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels
• Ongoing excellent communication with all stakeholders from a wide variety of backgrounds
• Demonstrated ability to work independently and collaboratively
• Demonstrated ability to manage time and workload effectively and meet deadlines

Preferred Qualifications

• Familiarity or experience with Engineering or a related STEM field is considered an asset.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight June 17, 2024, Edmonton, Alberta local time.

University of Alberta