Job Description

Are you a highly organized and detail-oriented professional looking for a dynamic and impactful role? Join an innovative, fast-paced team as an Executive Assistant in a hybrid role located in downtown Montreal. If you thrive in a collaborative environment and have the experience to support top-tier executives while contributing to organizational success, this is the opportunity for you!Why apply?- Competitive Salary - Earn up to $90K based on experience.
- Work-Life Balance - Enjoy the flexibility of a hybrid work schedule with the balance of both in-office and remote work.
- Comprehensive Benefits - Access a full suite of benefits designed to keep you and your family happy and healthy.
- Career Growth - Work closely with senior leadership and gain exposure to high-level projects and strategic initiatives.What are your responsibilities?- Manage Executive Calendars - Prioritize and evaluate requests for meetings, manage the agenda of the Assistant General Manager, and ensure everything runs smoothly.
- Handle Communications - Organize and manage emails, delegating tasks and requests to appropriate teams while maintaining confidentiality.
- Support Strategic Projects - Contribute to the successful execution of key strategic initiatives and help achieve the targets set by the Assistant General Manager.
- Provide Administrative Support - Offer assistance to management teams, ensuring efficient workflow and providing logistical support for key meetings and events.
- Maintain Tools & Systems - Manage and maintain tools like Monday.com, ensuring all project deadlines, tasks, and deliverables are met.
- Onboard New Team Members - Facilitate the integration of new hires into the team and assist with the training of administrative support staff.
- Event Coordination - Assist with planning and organizing key events, including annual assemblies and major conferences, ensuring everything runs smoothly.
- Document Management - Prepare and format documents, including reports, correspondence, and meeting minutes, ensuring they meet high-quality standards.
- Confidentiality & Compliance - Safeguard confidential and sensitive information, ensuring full compliance with organizational policies.Qualifications:- Education & Experience - A DEC in secretarial studies or a relevant field, with a minimum of 5 years' experience in a similar role.
- Tech-Savvy - Proficient in Microsoft Office 365 and comfortable with digital tools (knowledge of Monday.com is a plus).
- Detail-Oriented - Exceptional organizational skills, with the ability to manage multiple priorities and work efficiently in a fast-paced environment.
- Team Player - Able to collaborate effectively across departments and provide support wherever needed.Are you ready to take the next step in your career and make a real impact in an exciting, collaborative environment? If you're detail-focused, proactive, and ready to work with a leadership team driving growth and innovation, we want to hear from you!Apply today by sending your CV to Alessandra Dipeco at alessandra.dipeco@quantum.ca.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.CNESST permit numbers: AP-2000158 & AR-2000157Services de Gestion Quantum Ltxc3xa9eFounded in 1968 in Montrxc3xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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