Job Description

About the Role

Sparsh Wellness Retreat is seeking a highly organized, proactive, and trustworthy

Executive Assistant to the Managing Director

to provide comprehensive administrative, coordination, and communication support. This role is critical in enabling the Managing Director to focus on strategic, clinical, and leadership priorities while ensuring smooth day-to-day operations and effective collaboration across teams.

The ideal candidate is detail-oriented, discreet, confident in communication, and comfortable taking ownership of follow-ups, coordination, and execution. This is a part-time role with flexibility and growth potential.

Key Responsibilities

Executive & Administrative Support

Manage the Managing Director's calendar, appointments, reminders, and priorities Coordinate and schedule internal and external meetings Prepare agendas, briefing materials, and presentations for meetings Take accurate minutes of meetings and circulate action items Track follow-ups, deadlines, and commitments to ensure timely execution

Email & Communication Management

Monitor, prioritize, and manage the Managing Director's email inbox Draft, respond to, and organize professional correspondence on behalf of the MD Ensure important communications are acknowledged and actioned promptly

Reporting & Documentation

Assist in preparing reports, summaries, and analysis as required Maintain organized digital and physical filing systems Handle confidential documents with the highest level of discretion

Cross-Team Coordination

Act as a point of coordination between the external and internal teams Follow up with department leads on tasks, deliverables, and updates Support initiatives by ensuring alignment, timelines, and communication

Meetings, Travel & Events

Arrange meetings, business lunches, and dinners Coordinate travel, accommodations, and itineraries when required Support internal events, meetings, and special projects

General Office & Operational Support

Perform general administrative duties including data entry and scheduling Support day-to-day operational needs of the Managing Director's office Provide ad-hoc assistance as needed to support leadership effectiveness

Qualifications & Experience

2+ years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant Strong organizational and time-management skills Exceptional attention to detail and professionalism Proven ability to handle sensitive and confidential information Excellent written and verbal communication skills Proficiency in Microsoft Office and Google Workspace Ability to work independently with minimal supervision Proactive mindset with strong follow-through and accountability

What We're Looking For

Calm, reliable, and solutions-oriented Comfortable taking initiative and managing multiple priorities Strong interpersonal skills and ability to work with diverse teams Trustworthy, discreet, and aligned with Sparsh Wellness Retreat's values
Job Types: Full-time, Part-time, Permanent

Pay: $23.00-$28.00 per hour

Expected hours: 20 - 40 per week

Benefits:

Dental care Extended health care Flexible schedule On-site gym Store discount Vision care
Experience:

Executive Assistant : 1 year (required)
Work Location: Hybrid remote in Delta, BC V4C 6R1