Job Description

Job Summary

We are seeking a detail-oriented and organized Executive Assistant to join our busy painting and cleaning company.

Family owned and operated.

The ideal candidate will play a crucial role in supporting the daily operations of our office. This position requires proficiency in various administrative tasks, excellent customer support skills, and the ability to manage multiple responsibilities effectively. Starting part time, will quickly lead into full time. Starting hours can be negotiated but ideally Tuesday-Thursday 7:00am-4:00pm with an hour lunch break.

The position will start remotely, working from home, and will eventually transition to an office in Dartmouth, with the flexibility to work from home occasionally. Pay rate is to be negotiated based on experience, but there is an opportunity to grow quickly with our company. Starting with 3 consecutive days a week, with heavy focus on scheduling initially. When position moves to an office and fulltime the responsibilities will increase and some changes may occur.

Responsibilities

Answer and manage incoming calls, emails and messages (social media inboxes) Booking and scheduling jobs and maintaining schedules for large amount of ongoing clients and dispatching 25-30 employees daily. This is the heart of this role - Dispatching background considered an asset Filing - electronic and hard copy Accounts receivable and account payable support to Finance Manager First point of contact for schedule issues Maintaining notes in booking software Meeting minutes - take, type and email Maintain multiple excel spreadsheets Maintaining open communication with clients and staff Administrative support to General Manager/Finance Manager

Skills

The ideal candidate will have:

Proficiency in using phone systems and front desk operations Strong customer service background Work well under pressure, in a fast paced environment Have a "can-do" attitude Ability to multi task Experience in the following; Microsoft word, excel, outlook Strong data entry skills with attention to detail Excellent typing skills for efficient documentation Ability to maintain professionalism while providing customer support Experience with A/P and A/R
Job Types: Full-time, Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 25 - 40 per week

Benefits:

Casual dress Dental care Extended health care Life insurance Vision care
Work Location: Hybrid remote in Dartmouth, NS