Job Description

Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you\xe2\x80\x99re bringing this purpose to life alongside a passionate community of experts.Feel empowered to learn and grow while being valued for who you are\xe2\x80\x93 here, diversity is a strength. You have our commitment to support you in reaching your goals with tools, opportunities, and flexibility. It\xe2\x80\x99s our employee promise.Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.Read on to see how you can shape the future, win as a team, and grow with us.About the roleWe\xe2\x80\x99re looking for an Executive Assistant to join our growing team!We\xe2\x80\x99re looking for a detail-oriented and self-motivated Executive Assistant to join our growing team and support our Vice President, Atlantic Claims.The ideal candidate will be highly organized, positive, solution-minded, trustworthy, eager to learn, and self motivated. In addition, they must be diligent with timelines, able to anticipate needs, and a proactive listener who is able to understand and execute tasks in a fast-paced environment. Having strong communication skills (written and verbal), professional demeanor and prior experience as an executive assistant. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.This is a full-time permanent position based in Dartmouth, NS. We operate in a hybrid model, meaning you\xe2\x80\x99ll be in the office a minimum of two days per week and have flexibility to work remotely (if you choose) for the remainder of the week.What you\xe2\x80\x99ll do here:Provide support to our VP, which includes managing and organizing their calendar, making travel arrangements, scheduling, and attending meetings to record minutes, completing, and filing expense reports, writing correspondence, etc.Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies, and maintaining inventory/equipment and distributing mail.Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.Assist with the annual budgeting process.Provide backup support to other Executive Assistants.What you bring to the table:Post Secondary education \xe2\x80\x93 Business, Finance, Communications or other.Minimum of 3 years experience supporting executivesStrong business acumen and professionalismProficiency in MS Office (Word, Excel and PowerPoint)Can handle multiple competing priorities and deadlinesExcellent communication skills, both written and verbal#LI-HybridWhat we offerWorking here means you\'ll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:A financial rewards program that recognizes your successAn industry leading Employee Share Purchase Plan; we match 50% of net shares purchasedAn extensive flex pension and benefits package, with access to virtual healthcareFlexible work arrangementsPossibility to purchase up to 5 extra days off per yearAn annual wellness account that promotes an active and healthy lifestyleAccess to tools and resources to support physical and mental health, embracing change and connecting with colleaguesA dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programsInclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunitiesInspiring leaders and colleagues who will lift you up and help you growA Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.We are an equal opportunity employerAt Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We\xe2\x80\x99ll work with you to meet your needs., including background checks, internal candidates, and eligibility to work in Canada.If you are an employee of Intact or belairdirect, please apply for this role on Contact People.

Intact Financial