Job Description

Change

Your

Career for the Better.

As a recipient of hundreds of awards and accolades, Reid's Heritage Homes is a world-class organization, with growing communities across the province, offering home styles from mid-rise condo suites to custom estates and active adult communities. We are a division of Reid's Heritage Homes, a family-owned company celebrating over 45 years in business. We are proud to have been certified as one of

Canada's Best Workplaces(TM) for 2025

and named as one of

Canada's Top Small & Medium Employers for 2021

and

Waterloo Area's Top Employers for 2021

. We strive to employ highly skilled individuals who both exemplify and live out our Core Values. Our team members are passionate about their work, and their high energy and creativity drive innovation. As a result, our team is growing. We invite you to take this opportunity and be a part of the momentum!

EXECUTIVE ASSISTANT

We are currently seeking a highly motivated individual to join our team as

Executive Assistant to our CFO

. You have an energetic and pleasant personality, exemplify excellence in professionalism and possess strong technical skills. You have a good understanding of corporate activities and executive practices. As an exceptional support person, your responsibilities involve administrative leadership and support services for the CFO.

As an exceptionally experienced professional, your responsibilities involve administrative leadership and support services for senior management. The main purpose of this role, a vital extension of the CFO's office, is to help the CFO be more effective. As part of your duties and responsibilities, you will be called upon to:

Demonstrate the company core values and foster a team environment that provides exceptional colleague and customer care

Clerical tasks including filing, data input, photocopying, scanning etc.

Manage the CFO's calendar, including appointment scheduling

Arrange, prepare for and set up meetings including space and PowerPoint presentations

Consistently maintain a friendly, professional, successful working relationship with all other Reid's Heritage Group of Companies team members

Greet visitors and colleagues of the CFO and notify the CFO of their arrival

Screen phone calls/return calls (when appropriate), transfer when required, and take messages when applicable

Assist the CFO in communication across all levels of the organization

Complete research and reports as requested by the CFO

Assist the CFO with small projects, as assigned

Prepare correspondence as required, including transcribing dictation and generating reports, letters and minutes

The Executive Assistant we seek will demonstrate the following qualifications:

An enthusiastic commitment to our organization's core values and progressive culture

Daily commitment to earn and keep the trust of the CFO

Confidentiality, good judgment and diplomacy for matters that are highly sensitive in nature

. Utmost trust and confidentiality regarding all details, discussions, and information.

. High degree of professional integrity and sound judgment, discretion and professionalism.

Advanced business acumen and the ability to build relationships and liaise with diverse team members and partners

Analytical, critical thinking and solutions-focused problem-solving abilities

Meticulous attention to detail

Continuous commitment to excellence

An ability to be intuitive and perceptive in regards to proactive scheduling and preparation

Effective interpersonal and communication skills, both written and verbal

Positive working relationships with colleagues and customers

An ability to work under pressure while maintaining focus

An ability to work well within a team and also independently

Strong computer and technical skills

A minimum of 10 years of experience at a Senior Executive Assistant level

An ability to prepare reports, drafts and correspondence for senior officers

Exceptional time management, organization, decision-making and administrative skills

Energetic and pleasant personality

Good understanding of corporate activities and executive practices

Financial literacy

This position offers exceptional long-term opportunity and potential. If you have a lot to offer, we have a lot to give! Add your energy to ours and join the Reid's Heritage Homes team by submitting your cover letter and resume,specifying the title of the position. For more information, visit

www.reidsheritagehomes.com

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.

Job Type: Part-time

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care Wellness program
Work Location: In person