Job Description

Executive Assistant (Calgary)

Who We Are At Pembina Institute, it\'s all hands on deck and it has been for the last 40 years.

Our 55+ person team distributed across the country, are passionate and dedicated, but we don\'t sweat the small stuff. We\xe2\x80\x99re too busy tackling one of the most important issues of a generation: Canada\xe2\x80\x99s clean energy transition.

In that transition, we don\'t leave anyone behind, and believe each member of our team plays a critical role in achieving our goals. We ensure equity but promote individuality. We lead with curiosity - challenging our own ideas and limiting beliefs, being open to diversity of thought and opinion. We use evidence-based thinking to inform our recommendations to decision-makers and understand that to make long-lasting changes, we need to take a practical approach when collaborating with others.

Our commitment to responsible development, and our \xe2\x80\x9ctough, but fair\xe2\x80\x9d approach, using research, consulting and convening, gives us credibility with decision makers whose actions today are setting the direction for the planet. Are you ready to join us?

Meet the Team Our executive team drives the vision, mission, values and implements the strategic plan of the Pembina Institute, while taking direction and oversight from its Board of Directors.

The Opportunity We\xe2\x80\x99re looking for an Executive Assistant based out of our head office in Calgary to join our executive team.
We\xe2\x80\x99ll lean on you to act as the administrative anchor to our Executive Director, supporting all aspects of engaging the Board of Directors and enabling it to carry out its strategic oversight and governance function.

Your Key Responsibilities

• Coordinate the activities of the office of the Executive Director as they relate to the overall operations of Pembina Institute.
• Complete a broad variety of administrative tasks that facilitate the Executive Director\xe2\x80\x99s ability to effectively lead.
• Act as the gatekeeper for the Executive Director with internal and external contacts, including, colleagues, clients, and other stakeholders.
• Provide sophisticated calendar management, prioritizing inquiries and requests while managing conflicts effectively.
• Directly support the Board of Directors by arranging and managing all coordination for board materials and events, including general meetings and subcommittee meetings.
• Format and compile correspondence, reports, and other meeting materials.
• Monitor and synthesize the organization\xe2\x80\x99s Key Performance Indicators (KPIs) and other important performance metrics as required.
• Support internal and external events such as fundraisers and alumni gatherings, including coordination of venue, catering, hotels and other logistics.

What We\xe2\x80\x99re Looking For As a liaison to the executive team, you demonstrate both personal and professional commitments to advancing the Pembina Institute\xe2\x80\x99s vision, mission, values and strategic plan.

You will exhibit good judgment in all situations, strong organizational skills, and the ability to determine priorities amongst many. You demonstrate the ability to work independently on projects, from conception to completion, and can work under pressure to manage a wide variety of activities and confidential matters with discretion.

You also have:

• A minimum 3 years of prior experience as an Executive Assistant supporting a senior executive
• At least 5 years\' experience working in office administration
• Post-secondary education in administration, business, or a related field. A combination of work experience and education may be considered
• Prior experience with corporate governance and/or working with a board of directors
• Strong communication and interpersonal skills
• Strong computer skills, especially Microsoft 365 (Outlook, Word, PowerPoint) in a Teams environment
• The ability to pay exceptional attention to detail
• The ability to produce briefings, reports or presentations
• The ability to learn quickly

• The ability to work in a fast-paced environment
• The ability to travel occasionally

Compensation and Benefits The hiring range for the position is $70,338 to $78,454 annually based on a 37.5-hour work week, with a range maximum of $86,569. Within this range, individual pay is determined by factors inclusive of job-related skills, related experience, education and/or training, and internal equity.

We know that in order to meet these ambitious goals, our people are the core. We also know that one size does not fit all, therefore we offer employees a flexible office and home schedule that allows individuals to find an optimal balance. Our employees receive a generous paid time-off package starting with four weeks of vacation, time to cover health and wellness, professional development and offices closed annually from December 25 to January 1. In addition, we offer RRSP matching, parenthood top-ups, extended health and dental benefits and yearly development funds.

Note: the incentive programs have certain eligibility requirements and may be subject to employment type.

To Apply
Applications will be accepted until 11:59 p.m. MT on Sunday, February 25, 2024.

The Pembina Institute is committed to an inclusive, accessible and welcoming hiring process that provides reasonable accommodation to all applicants. Please advise if you require any accommodation to participate in these posting, recruitment, selection and/or assessment processes.

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The Pembina Institute