Executive Assistant Role Description The Alberta Mortgage Brokers Association (AMBA) seeks a full-time Executive Assistant to join our high-performing, dynamic team. The ideal candidate will have at least five years of experience in an administrative role, including experience as an executive assistant, and strong skills in multi-tasking and attention to detail. Reporting to the CEO, this role is responsible for providing executive support to the CEO for all day-to-day activities. As part of a small but high-performing team, you will have the opportunity to be creative, innovative, and make a difference for our industry members and stakeholders. We offer a competitive not-for-profit salary, professional development opportunities, and an incredible benefits and wellness package. This is an amazing opportunity for someone who wants to support a values-driven CEO and be part of a high-performing team in the execution of AMBA\'s strategic plan. Who We Are The Alberta Mortgage Brokers Association (AMBA) is the collective voice of the mortgage brokerage industry in Alberta. AMBA develops a standard of excellence for its members through advocacy, education, information, and networking. AMBA promotes an ethical and sustainable mortgage industry for consumers and industry members. Founded in 1975, AMBA is an independent, not-for-profit organization dedicated to highly ethical business principles and advancing the industry\xe2\x80\x99s high integrity and professionalism. Diversity & Inclusion: AMBA values the diversity of the people it hires and serves. Diversity at AMBA means fostering a workplace where individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person\xe2\x80\x99s talents and strengths. For interested applicants, we encourage you to visit both the AMBA website and our ongoing social updates to see AMBA in action. Who You Are You are highly internally motivated, trustworthy and have a history of being an exceptional high achiever in your professional and personal life. You can work independently on projects, from conception to completion, and excel under pressure, handling a wide variety of activities and responsibilities. You are trustworthy and handle confidential matters with discretion. You enjoy developing strong relationships with your co-workers and stakeholders, and loyalty is an important value to you. You are adaptable - there isn\'t much that throws you off your game, and you thrive on being proactive and coming up with solutions for any challenges that come your way. You enjoy being busy and challenged, and "that\'s not my job" is not in your vocabulary. In addition to your stellar work ethic, you also love to laugh and celebrate the wins in life. Top candidates will have experience in a not-for-profit organization and have previous experience as an Executive Assistant or Administrative Manager. We are also giving preference to candidates who:

• Can nerd out on excel and teach the team a few tricks when needed
• Understand the awesomeness of colour-coding Outlook calendars
• Can differentiate when perfection is required vs. when "done" is good enough
• Have experience with meeting minutes and committee/Board of Director support
• Have very strong writing and communication skills
• Values working somewhere where collaboration is the norm and feedback is encouraged and listened to
• Have a great sense of humour to match a strong work ethic

**We encourage you to apply even if you don\'t have experience in each of the role accountabilities below. We look for a perfect mix of culture fit, experience and aptitude, and we are excited about mentoring the right person.** Key Role Accountabilities Executive Assistant duties include but are not limited to:

• Managing the calendar of the CEO
• Scheduling and organizing Board meetings
• Preparing and distributing packages for Board meetings
• Managing CEO travel and expenses
• Supporting the CEO with HR recruitment
• Assisting in the development of process and policy manuals
• Managing external stakeholder communications
• Spearheading team-building activities and celebrations
• Manage CEO email and correspondence when necessary

Office Management duties include but are not limited to:

• Ordering supplies
• Being the point of contact with our leasing company
• Office organization
• Liaising with our IT partners and other third-party contractors
• Being the first point of contact for members and stakeholders
• Ensure the kitchen is ALWAYS well-stocked with candy (and occasionally healthy stuff too)

Committee support duties include but are not limited to:

• Participating as a Staff Liaison on assigned committees
• Managing all committee scheduling
• Drafting committee agendas and preparing/distributing meeting minutes
• Keeping all committee files organized and up to date
• Managing the member volunteer program

Benefits of Working at AMBA AMBA is committed to fair and equitable compensation for our entire team \xe2\x80\x93 both financially and in opportunities to grow in their careers. Along with regular salary reviews, professional development opportunities, and a dedicated budget to support both cost-of-living and performance-based salary increases annually, AMBA also offers the following in our commitment to the overall well-being and happiness of our team:

• Unlimited mental health days
• 10 paid sick days annually
• 14 additional annual paid sick days for COVID-related illnesses
• Paid time off (that doesn\xe2\x80\x99t pull from your vacation days!) from approximately December 22nd to January 3rd each year
• Unlimited vacation upon completion of the probationary period
• Paid day off to attend the Calgary Stampede
• Paid day off for giving back to our communities through volunteering and community engagement
• Comprehensive health benefits, including life insurance, dependant life insurance, short and long-term disability, 100% prescription drug coverage, vision care, dental care, and more!
• Opportunities for growth, with a yearly budget dedicated to the team\xe2\x80\x99s individual and collective professional development
• The opportunity to attend the national mortgage conference each year (Vancouver/Toronto)
• Quarterly goal-setting and career growth discussions with senior leadership
• Team-building activities that don\xe2\x80\x99t make you cringe (they ideally involve a restaurant, good food, and lots of laughing!)

A Note on Remote Work This position, and all positions at AMBA, is an in-office role. Through experience, we have learned that at AMBA, we do our best creative work when we are together in person. We\'ve worked hard to create a fun and safe office for our employees - a hub for creativity, collaboration, and support. In recognition of the extra time required of our employees for commuting to-and-from the office, we offer generous time-away benefits and flexibility based on each employee\'s situation. To Apply We want to thank all applicants for their interest in AMBA; however, only candidates under consideration will be contacted. If you do not submit a cover letter, your application may not be considered. Yes, that is a test to see which candidates read this thoroughly \xe2\x80\x93 attention to detail is essential to this role! Job Type: Full-time Salary: $55,000.00-$70,000.00 per year Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Schedule:

• 8 hour shift

Application question(s):

• Do you have a valid driver\'s license?

Work Location: In person Application deadline: 2023-04-15