Job Description

We are looking for a highly organized and proactive Executive Assistant to join our team in Burlington, Ontario. In this contract position, you will play a pivotal role in supporting senior leadership by managing schedules, coordinating meetings, and handling essential administrative tasks. This opportunity is ideal for someone with excellent communication skills and a proven ability to manage multiple priorities in a fast-paced environment.
Responsibilities:

• Manage complex executive calendars, including scheduling meetings, resolving conflicts, and anticipating needs to ensure smooth daily operations.
• Coordinate internal and external meetings, conference calls, and virtual sessions, including preparing agendas, booking venues or links, and distributing materials.
• Prepare, review, and submit expense reports and reimbursements in a timely and accurate manner.
• Draft, proofread, and manage correspondence, presentations, and reports on behalf of executives.
• Organize and maintain digital and physical filing systems, ensuring document confidentiality and accessibility.
• Liaise with internal departments and external stakeholders to relay information and follow up on requests.
• Assist with the collection and consolidation of financial and operational reports for senior management review.
• Support special projects and ad hoc administrative tasks as assigned.

• Minimum 5 years of experience supporting senior executives in a corporate or professional services environment.
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities with acute attention to detail.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Proven ability to handle sensitive information with the utmost confidentiality.
• Professional, polished, and proactive approach with strong interpersonal skills.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
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Robert Half
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,...