Job Description

Hunter Amenities is one of the world's largest manufacturers of Guest Amenities with 40 years of experience in the global market. We are a highly entrepreneurial, professional, and driven organization that believes in teamwork, professional ethics, and outstanding service. Hunter is proud to be a Platinum level member of the "Best Managed Companies" program in Canada.



•The Opportunity: •


We are looking for an experienced Executive Assistant to join our team reporting directly to the CEO. This position requires a proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. They will provide comprehensive support to our C-Suite (Founder, CEO and CFO) along with support to the Executive team as required. This position will work with highly confidential material, requiring the utmost in discretion.


•Key Duties & Responsibilities: •


• Prepare an organize materials for meetings, including agendas, presentations and reports. This includes quarterly BOD meetings and various leadership meetings.


• Manage the CEO and Founders calendars, including scheduling meetings and assisting with drafting various correspondence, presentations and other documents.


• Assist in the completion and submission of insurance claims.


• Work closely with the CFO in the preparation, coordination and file management of various legal documentation.


• Coordinate meals, travel and accommodations for guests and customers for the C-Suite.


• Arrange domestic and international travel for the executive team, including flights, accommodations, transportation and securing trave Visas.


• Prepare detailed itineraries and ensure all travel arrangements align with company policies and complete travel and expense reports as needed.


• Supports special projects and initiatives.


• Manage other general office duties as required, including coordinating the delivery and distribution of mail, ensure all meeting rooms are maintained with adequate supplies as needed.


• Coordinates and corresponds with internal and external parties maintaining courteous and professional service.


• Responsible for handling sensitive information with the utmost confidentiality and professionalism.




•Qualifications & Experience: •


• Proven experience as an Executive Assistant or in a similar role supporting senior management.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.


• Experience with Hub Spot an asset.


• Exemplary planning and time management skills - ability to multitask and prioritize daily workloads


• High level verbal and written communications skills


• Discretion and confidentiality


• Self-starter with good practical judgment and decision-making ability


• College/university certificate/diploma in Business, Communications, Office Administration or related field preferred.



We offer:
• A competitive compensation package.
• An excellent company-paid benefit package including health, dental, life, a matching group RRSP, skills development, and training reimbursement.
• The opportunity to be part of a fast-growing, dynamic, and successful global team. We believe in our people and our people believe in Hunter.





A Little Bit More About Us:



Hunter Amenities' global headquarters is in Burlington, Ontario where we manufacture one of the richest portfolios of licensed amenity brands for our 5- and 6-star global hotels, boutique hotels, spas, cruise lines and retail clients. Hunter has built a broad retail portfolio, creating both private labels and branded beauty products of the highest quality. Learn more about our company and culture at www.hunteramenities.com.



Based on our profile and needs we will only contact those candidates selected for interviews. Thanks for applying!



Hunter Amenities International Ltd. is an equal opportunity employer. Hunter does not discriminate on the basis of race/religion/sex/national origin/veteran/disability/sexual orientation/gender identity, or any other characteristic protected by current law.




Hunter Amenities is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at 1-800-668-1483.