Job Description

We are offering a short term contract employment opportunity for an Executive Assistant in Brampton, Ontario. This role involves a variety of administrative tasks across our team, primarily supporting the executive with their schedule, correspondence, and overall organization.Responsibilities:

• Efficiently handle and prioritize incoming calls, emails, and other communications for the executive, ensuring crucial messages are promptly relayed.
• Manage the executive's calendar, coordinating appointments, meetings, and conferences while balancing conflicting priorities.
• Take charge of travel arrangements, which includes booking flights, hotels, and arranging transportation, while ensuring alignment with the executive's schedule and preferences.
• Assist in the preparation for meetings by collating necessary documents, creating presentations, and ensuring the executive is well-prepared.
• Manage and organize documents, reports, and other materials, which may involve creating, editing, and proofreading documents as needed.
• Monitor and reconcile expenses, ensuring the executive's financial records are accurate and up-to-date, and submit expense reports in a timely manner.
• Act as the executive's gatekeeper, screening calls, and visitors, prioritizing and filtering information to ensure only relevant and important matters reach the executive.
• Assist in coordinating various projects and initiatives, liaising with different departments, managing timelines, and ensuring deadlines are met.
• Conduct research on various topics as requested by the executive, providing summaries and key information to aid decision-making.
• Plan and coordinate events, such as conferences, workshops, or company gatherings, handling logistics, invitations, and necessary preparations.
• Maintain a high level of confidentiality and discretion when dealing with sensitive information or matters related to the executive and the organization.
• Anticipate the executive's needs, proactively identifying and addressing challenges or issues that may arise.
• Exhibit proficiency in using office software and other tools relevant to the role, including calendar software, communication tools, and project management platforms.
• Build and maintain positive relationships with internal and external stakeholders, including other executives, clients, and team members.
• Demonstrated experience in an Executive Assistant role or similar administrative position

• Deep understanding of office management systems and procedures

• Exceptional organizational and time management skills

• Excellent verbal and written communication abilities

• Capability to manage multiple tasks and prioritize daily workload

• Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel, Microsoft Word, and Microsoft PowerPoint

• High level of discretion and confidentiality

• Ability to work effectively under pressure and meet tight deadlines

• Exceptional problem-solving abilities and analytical thinking

• Superior attention to detail and accuracy

• Ability to work independently and as part of a team

• Bachelor's degree in Business Administration or relevant field is desirable

• Familiarity with basic research methods and reporting techniques

• Willingness to continue learning and improving administrative skills.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.xc2xa9 2025 Robert Half. By clicking Apply Now, you're agreeing to Robert Half's Terms of Use.Robert HalfRobert Half est la premixc3xa8re et la plus grande firme de solutions de gestion des talents spxc3xa9cialisxc3xa9es au monde, qui met en relation des chercheurs d'emploi hautement qualifixc3xa9s avec des opportunitxc3xa9s au sein de grandes entreprises. Nous offrons...

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