Job Description

Position Overview

Are you a master multitasker who thrives on keeping things running smoothly behind the scenes? We're looking for a highly organized and proactive

Executive Assistant

to support our Senior Leadership Team. If you love solving problems before they arise, juggling priorities with ease, and being that go-to person, everyone relies on, this could be your perfect fit.

In this role, you'll be at the heart of the action--coordinating meetings, managing schedules, and keeping our operations flowing seamlessly. You'll bring initiative, professionalism, and a healthy dose of enthusiasm to everything you do.

What You'll Do

Administrative Support

- Be the friendly voice and first point of contact--answering calls, routing messages, and ensuring timely follow-up.

- Keep our inboxes and mail organized and moving.

- Attend key meetings to take clear, concise minutes and follow up on action items.

- Manage office supplies and maintenance so everything runs like clockwork.

- Coordinate team events, training sessions, and company celebrations (yes, you'll help plan the fun stuff too!).

- Support special projects and research assignments with a keen eye for detail.

- Arrange travel for executives--flights, hotels, cars, the works.

- Keep calendars organized and meetings on track.

Senior Leadership Team Support

- Manage complex calendars and travel plans for our leadership team.

- Coordinate every aspect of business travel--from flights to dinner reservations--with precision.

- Prepare meeting materials, agendas, and presentations that make us shine.

- Anticipate needs, handle confidential matters with discretion, and ensure the team can focus on leading the business.

- Take on special projects that align with the Senior Leadership Team's priorities--no two days will be the same!

What You Bring

- Proven experience as an Executive Assistant or Administrative professional.

- Stellar organizational skills and the ability to stay one step ahead.

- Excellent written and verbal communication.

- Tech-savvy with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Professionalism, discretion, and a calm approach--even when things get busy.

- A collaborative mindset and a can-do attitude.

- Flexibility to pivot when priorities shift (because they sometimes do!).

What We Offer

- Full-time, Monday to Friday schedule.

- Hybrid work model--three days in office, with flexibility for meetings and events.

- Competitive salary, full benefits, and RRSP matching.

- A dynamic, supportive environment where your impact is seen and appreciated.

If you're ready to bring your organizational superpowers to a fast-paced, team-focused workplace, we'd love to meet you!

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off RRSP match Vision care
Work Location: Hybrid remote in Blue Mountains, ON L9Y 4R3