Job Description

DescriptionThis Executive Assistant Position Features:

• Benefits
• 3 Weeks Vacation
• Great Pay to $80K

• Act as main liaison for the CEO, President and General Manager screening and responding to all correspondence: calls, emails, in person and letters while exercising independent judgement to determine the requiring priority attention
• Developing and implementing efficient administrative procedures and practices to help ensure the efficient operation of the office
• Preparing and reviewing a variety of confidential documents such as legal agreements, emails, letters, tables, reports for the CEO, President and General Manager
• Researching and preparing reports, briefing notes and recommendations by pulling information for multiple sources
• Editing and manipulating data/text and performing functions such as formatting data/text including editing, merging, paginating, adding graphics, etc.
• Maintaining several contact lists
• Investigating issues independently and troubleshooting discrepancies, and making interpretations and recommendations as appropriate, within scope of authority
• Acting as a liaison and resource with managers/directors on behalf of the CEO, President and General Manager
• Managing incoming requests by checking the deadline and initiating preliminary work
• Providing support/guidance to the portfolio front desk as required
• Maintaining a detailed follow-up and bring forward system and initiating further investigation and reminders when required
• Streamlining processes and continually reviewing work processes and to be more efficient
• Arranging travel/accommodation for Executive Team as required
• Maintaining electronic administrative records and institutional memory
• Monitoring performance/action plans for projects and assignments to track progress, ensuring that priorities are met
• Tracking and monitoring policies and procedures for the portfolio, including reminders for revision review, approval tracking/progress, posting on shared site and confirming appropriate corporate communication
• Managing the Executive Teams calendar including the coordination of complex executive meetings, internal and external activities, and proactively addressing conflicts and prioritizing appointments
• Negotiating, arranging, and tracking multiple dates for internal and external functions
• Ensuring agendas are finalized well in advance of the event by following up with the key presenters as required

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