Job Description

Kesay Furniture Studio is seeking a dynamic and detail-oriented Administrative Specialist. This is an integral position that serves as the communication hub for the executive, customers, staff, service teams, and furniture vendors.

The ideal candidate will possess exceptional customer service skills, be a natural multi-tasker with excellent organizational abilities, and have an interest in furniture and design. This role also includes accounting-related tasks, so familiarity with financial processes and software such as QuickBooks is essential.

Job Details:

Serve as the central point of contact between the executives, sales, design, shipping/receiving teams, and vendor partners Utilize QuickBooks to manage financial entries including sales, purchase orders, and invoicing Support accounting operations, including: entering and receiving vendor bills, creating and updating financial reports, matching purchase orders with invoices, preparing and entering sales and purchase transactions, and tracking payments and reconciling discrepancies. Support the executive and sales teams with product research, product knowledge, and all communications Handle front desk duties, including phone and email correspondence Work collaboratively with the team to maintain a smooth daily operation General administrative tasks such as scheduling, filing, and maintaining records Maintain strong vendor relationships and oversee order tracking Ensure excellent customer service across all channels

The Ideal Candidate Will Have:

Experience with QuickBooks and accounting procedures Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Excellent time management with the ability to multitask and prioritize Strong written and verbal communication skills Demonstrated customer service excellence Flexible availability during weekdays and weekends
Benefits: Available

Work Days: Weekdays and weekends

Applications are accepted via email or in person at Kesay Furniture Studio. The deadline for applications is Tuesday, September 30th, 2025. Please note that only successful applicants will be contacted for interviews.

Job Type: Full-time

Work Location: In person

Application deadline: 2025-09-30