Job Description

Job Overview

Kesay Furniture Studio is looking for a dynamic and detail-oriented Administrative Specialist. This key role acts as the central point of communication between the executive, customers, staff, service teams, and furniture vendors.

The ideal candidate will possess exceptional customer service skills, be a natural multi-tasker with excellent organizational abilities, and have an interest or background in marketing and design. This role also includes accounting-related tasks, so familiarity with financial processes and software such as QuickBooks is essential.

Job Details:

Serve as the central point of contact between the executives, sales, design, shipping/receiving teams, and vendor partners Utilize QuickBooks to manage financial entries including sales, purchase orders, and invoicing Support accounting operations, including: Entering and receiving vendor bills Creating and updating financial reports Matching purchase orders with invoices Preparing and entering sales and purchase transactions Tracking payments and reconciling discrepancies Support the executive and sales teams with product research, product knowledge, and all communications Handle general administrative duties, including scheduling, filing, and record management Work collaboratively with the team to maintain a smooth daily operation General administrative tasks such as scheduling, filing, and maintaining records Maintain strong vendor relationships and oversee order tracking Ensure excellent customer service across all channels Assist with marketing initiatives, including social media updates, website content, and promotional materials
The Ideal Candidate Will Have:

Experience with QuickBooks and accounting procedures Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Excellent time management with the ability to multitask and prioritize Strong written and verbal communication skills Demonstrated customer service, design and marketing experience Flexible availability during weekdays and weekends
Applications are accepted via email or in person at Kesay Furniture Studio. The deadline for applications is Friday, November 28th, 2025. Please note that only successful applicants will be contacted for interviews.

Job Type: Permanent

Benefits: Available

Work Days:

Weekdays and weekends
Job Type: Full-time

Work Location: In person