Job Description

Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of administrative expertise, project coordination, and personal assistant experience to ensure the smooth operation of our office.

Duties

Provide executive administrative support, including managing calendars and scheduling appointments using Microsoft Outlook Calendar and Google Workspace. Coordinate and plan events, ensuring all logistical details are handled effectively. Assist with project coordination by tracking deadlines, deliverables, and progress updates. Handle bookkeeping tasks and maintain financial records using QuickBooks. Perform data entry and maintain organized filing systems for easy access to documents. Manage multi-line phone systems, demonstrating excellent phone etiquette while handling inquiries from clients and team members. Conduct proofreading and transcription of documents to ensure accuracy and professionalism. Provide clerical support including typing correspondence, reports, and presentations. Maintain office management duties such as ordering supplies, managing front desk operations, and ensuring a welcoming environment for visitors. Deliver outstanding customer service by addressing client needs promptly and professionally.

Qualifications

Proven experience as an Executive Assistant or in other administrative roles with a focus on executive support. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with DocuSign for document management is preferred. Excellent typing skills with attention to detail for accurate data entry and documentation. Strong interpersonal skills with the ability to communicate clearly both verbally and in writing. Previous experience in event planning or project coordination is a plus. Ability to handle sensitive information with discretion and confidentiality. If you are a motivated individual looking to contribute your skills in a dynamic environment while supporting our executive team, we encourage you to apply for this exciting opportunity.
Job Types: Full-time, Permanent

Pay: $29.31-$35.85 per hour

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance Paid time off Relocation assistance RRSP match
Work Location: In person