Job Description

Job Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor, strong communication skills, and the ability to maintain confidentiality while managing sensitive information.

Duties

Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements. Assist in event planning and execution, ensuring all details are handled with precision. Manage project coordination tasks, ensuring deadlines are met and resources are allocated effectively. Handle bookkeeping responsibilities using QuickBooks and maintain accurate financial records. Perform data entry and clerical duties such as filing, proofreading documents, and transcription of notes. Maintain office management functions including inventory control, supply ordering, and equipment maintenance. Serve as a point of contact for internal and external communications, demonstrating excellent phone etiquette. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and management. Manage multi-line phone systems effectively while providing outstanding customer service to clients and visitors. Organize documents using DocuSign for electronic signatures and ensure compliance with company policies.

Skills

Proven experience in an executive administrative support role or similar position. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in Microsoft Outlook Calendar for scheduling and managing appointments. Excellent typing skills with attention to detail for accurate data entry and documentation. Familiarity with project coordination principles and office management best practices. Experience in personal assistant roles is a plus, showcasing adaptability to various tasks as needed. Strong computer literacy with the ability to quickly learn new software applications as required. Ability to maintain confidentiality while handling sensitive information responsibly. This position is essential for maintaining the efficiency of our executive operations and supporting our team in achieving organizational goals. If you are a motivated individual with a passion for administrative excellence, we encourage you to apply for this opportunity.
Job Type: Full-time

Pay: $26.00-$30.00 per hour

Expected hours: 20 - 40 per week

Benefits:

Dental care On-site parking
Work Location: In person