Job Description

Position Overview

This multi-faceted position is integral to the success of Bridges Health's executive and operations teams. As both

Administrative Coordinator and Executive Assistant

, you will be the welcoming face of the company while playing a key behind-the-scenes role in coordinating day-to-day office activities and supporting senior leadership. This is a highly visible role requiring exceptional professionalism, organizational skills, and discretion.

Key Responsibilities

Executive Support

Provide primary administrative assistance to the President, Vice President, and Executive Director. Prepare meeting agendas and supporting materials for distribution. Coordinate executive calendars, meetings, and travel arrangements. Track and follow up on action items resulting from leadership meetings. Ensure timely distribution of executive materials and correspondence.

Administration & Front Office Coordination

Serve as the first point of contact for clients, visitors, and external partners. Greet guests in a professional and friendly manner. Answer and direct incoming phone calls and general inquiries. Manage reception emails and voicemail; route messages to appropriate staff. Assign work to consultants and coordinate their schedules when needed. Ensure a welcoming, efficient, and organized front office environment.

Office Administration

Manage office supply inventory and purchasing. Process incoming/outgoing mail, couriers, and emails. Draft and format documents, letters, memos, and reports. Maintain electronic and paper filing systems. Back up electronic files according to protocol. Coordinate maintenance of office equipment and manage vendors as required.

Financial & Operational Support

Assist with accounts payable/receivable processing. Assist with Customer Invoicing. Assist with Payrolls File and code financial documentation per records procedures. Support financial reporting and administrative accuracy.

Qualifications

Education

High School Diploma required. Post-secondary education in Business Administration, Office Management, or a related field is preferred. Experience with Quickbooks On-Line is an asset.

Experience

1-3 years in a similar role, ideally as an Executive Assistant, Office Administrator, or Administrative Coordinator.

Skills & Competencies

Proficiency in Microsoft Office Suite, SharePoint, email platforms, databases, and spreadsheets. Strong organizational and time management skills. Exceptional interpersonal and communication skills. Detail-oriented with the ability to multitask and prioritize. Discretion and confidentiality with sensitive information.

Personal Characteristics

Professional, reliable, and customer-service focused. Ethical, honest, and aligned with Bridges Health's core values. Team-oriented with the ability to work independently. Strategic problem solver and efficient decision-maker.

Work Environment

This is an in-office role. Standard work week applies; however, occasional extended hours may be required.

Bridges Health is committed to creating a welcoming and inclusive environment. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $48,000.00-$52,000.00 per year

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking
Schedule:

Monday to Friday
Language:

English (required)
Location:

Saskatoon, SK S7L 6X8 (preferred)
Work Location: In person

Application deadline: 2025-07-25