Job Description

Permanent Full Time Administrative Assistant to the Leadership Team Start date: Tuesday July 4th, 2023 UFCW Local 832 is currently looking to fill a full-time permanent position as the Administrative Assistant to the Leadership Team of UFCW Local 832. This position would commence on Tuesday July 4th, 2023. The successful applicant would work out of our UFCW Local 832 office at 1412 Portage Avenue. This position is 37 hours/week and hours of work would be Monday \xe2\x80\x93 Friday from 8:00 a.m. to 4:00 p.m. There is a need for the successful applicant to have flexibility in their work schedule during various meetings, conferences and/or rounds of negotiations. Reporting directly to the President, Secretary Treasurer and the rest of the Leadership team, the Administrative Assistant provides executive support as follows:

• Assists the Leadership team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communications on behalf of the Leadership Team with staff, Executive Board and members as needed and coordinates logistics with high-level meetings both internally and externally.
• Works directly with the Leadership team as necessary during Negotiations, including but not limited to, logistical planning, proposal preparation, negotiation committee arrangements and any other duties required.
• Serves as Leaderships liaison to the Executive Board and manages Board activities, which include coordinating Board meetings and events; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Maintaining of Board portal is also a requirement.
• Minute taking at all required meetings.
• Maintain all documentation for all related organizations and ensure records are always up to date and accurate.
• Possible coverage of other administrative positions within the organization as needed.
• All other duties as assigned.

The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and labour oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position will also require excellent multi-tasking and time management skills. The successful applicant will also need to be able to work to deadline with minimal supervision and will be required to adapt on a daily basis to various assignments. Completion of a recognized administrative/secretarial course and/or 5-10 years providing support for upper-level management in a related organization. The successful applicant must have experience in the following:

• Microsoft Office \xe2\x80\x93 with a strong working knowledge of all programs
• General Office Equipment
• Typing speed of 50 wpm
• Filing, sorting and other related office duties
• UnionWare 4

Rate of pay would be in accordance with the COPE 342 Collective Agreement with UFCW Local 832. Thank you to everyone that applies for the position, UFCW Local 832 will only be contacting those they wish to interview for the position. Please send resume\xe2\x80\x99s to: Marie Buchan, Secretary Treasurer UFCW Local 832 1412 Portage Avenue Winnipeg, MB R3G 0V5 Email: marie.buchan@ufcw832.com Application deadline: Friday June 9th, 2023 @ 4:30 p.m. Job Type: Full-time Salary: $24.05-$30.33 per hour Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Winnipeg, MB R3G 0V5: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Work Location: In person Application deadline: 2023-06-09
Expected start date: 2023-07-04