Job Description

This is an exciting opportunity to join Northland Properties, Canada\'s largest and fastest-growing privately owned hospitality group. Founded in 1963, Northland operates in five countries with over 60 hotels, 150 restaurants, three resorts, three hockey teams, and other brands and lines of business. With more than 13,000 Team Members, we are well known for the quality of our services as well as our ability to bring people together and create exceptional guest experiences.

We are seeking a highly organized and detail-oriented individual to fill the position of Executive Administrative Assistant. The ideal candidate will be able to provide high-level administrative support to our President & COO, Northland Properties & President & COO, Hotels, and manage the daily operations of the office.

This job is for you if you are passionate about growth, challenge, connection, and people.

Responsibilities:

• Manage the executive team\'s calendars, including scheduling appointments, arranging and optimizing travel, and coordinating meetings.
• Enable remote decision-making, keeping projects on track, including the planning and coordinating of events, (e.g., meetings, conferences, and company gatherings).
• Draft and proofread correspondence, communication memos, and other written materials as required by the executives.
• Ensure that meetings begin on time with prep material delivered in advance.
• Answer and screen calls, take messages and respond to inquiries when appropriate.
• Maintain and organize files, records, and other documents.
• Process and track expense reports, invoices, and other financial paperwork.
• Liaise with other departments, external partners, and vendors as necessary.
• Perform research and prepare reports as needed.
• Manage special projects as assigned by the Senior Leadership team.
• Provide general administrative support as required.

• Bachelor\'s degree preferred.
• Minimum of 2 years of experience in an administrative or executive support role.
• Excellent organizational, time management, and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and discretion with sensitive information.
• Professional demeanor and strong interpersonal skills.

Northland Properties