Job Description

Blue Cross Life Insurance Company of Canada is a federally licensed company that distributes its products through a network of Blue Cross Plans. Blue Cross Life specializes in life insurance, living benefits and disability income protection products to supplement and enhance the portfolio of health and dental products distributed by the Blue Cross Plans.

Our employees are the key component in enabling us to deliver competitive life and disability products nationally; we value their knowledge and integrity and are dedicated to their professional development by providing an environment of continuous learning and growth. We seek creative problem solvers who care about the work they do while helping to drive responsiveness and insight throughout our organization.

If you are looking for an opportunity in a challenging, fast-paced, and collaborative work environment, the career you have been looking for may be waiting for you at Blue Cross Life.

Job Title: Executive Administrative Assistant
Department: Finance
Competition: 86284
Internal/External: Internal/ External
Employment Type: Permanent, Full-Time
Location: New Brunswick Remote
Salary: Competitive Compensation
Reports To: CFO

The Executive Administrative Assistant provides confidential administrative support to the Executive Management Team. They acts as a link between the executive and other parties, provide full administrative support to the executive team, and is responsible for maintaining the executives\' office records.

Responsibilities

• Provide administrative support by managing the logistics of the executive team\'s calendars and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls.
• Support the operation of the Corporate Secretary\'s office and coordination of Board and Committee meetings of the Blue Cross Life Insurance Company by aiding with the preparation and distribution of documentation and organization of meetings.
• Manage strategic, confidential, and sensitive materials.
• Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.
• Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

Requirements

• College secretarial diploma or equivalent.
• Minimum of 3 to 5 years of relevant experience in a senior administrative role.
• Previous work experience in Finance would be considered an asset.
• In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint and Internet).
• Communicates clearly and confidently, verbally and in writing, to a variety of audiences and demonstrates the ability to tailor information and delivery to suit the nature of the material, audience, and situation.
• Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; is dedicated to meeting the expectations and requirements of internal and external customers and relates well to all kinds of people.
• Organizes work and info in a well thought out manner to deliver on specific tasks and milestones to meet deadlines; can quickly sense roadblocks in accomplishing a goal and what it will take to eliminate these roadblocks while creating focus.
• Possesses the ability to demonstrate a standard of excellence, enjoys challenges and is results driven.
• Is highly motivated and demonstrates the ability to use his/her own initiative.
• Due to our contractual obligations, the incumbent must be a Canadian citizen and receive enhanced reliability security clearance.
• English is requirement, written and verbal, to provide services to our customers and communicate with internal stakeholders. Bilingual - English & French considered an asset.

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Blue Cross Life is an equal opportunity employer. We strive to foster a culture where everyone is enabled to achieve their full potential - a culture of diversity, equity and inclusion (DEI). Accessibility is a top priority.

For applicants with disabilities, we provide accommodations throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

We would like to thank all candidates for expressing interest. Please note that only those selected for interviews will be contacted.

Medavie Blue Cross