Job Description

PSA Halifax is recruiting for an Executive Administrative Assistant

PSA Halifax Limited Partnership (PSA Halifax) is a container terminal operator owned and operated by PSA International. With natural deep water, capability to handle any sized vessel, year-round ice-free access, and a management team with diverse international experience, PSA Halifax is the container terminal of choice on Canada's East Coast. This position offers an exciting opportunity to be part of a highly successful and leading container terminal operation in the East Coast of Canada.

Purpose:

The primary function of the Executive Administrative Assistant is to support the Senior Managers of PSA Halifax by providing high-quality administrative and clerical assistance to both the managers and the PSA Halifax offices

Principal Accountabilities

Organize, schedule and manage travel itineraries, hotel accommodations, and transportation requirements for members of the Senior Management Team and out-of-town visitors to PSA Halifax; Prepare and execute expense claims for members of the Senior Management Team; Prepare and distribute meeting agendas in a timely manner Order and manage office supplies for all three PSA Halifax locations, ensuring inventory is consistently maintained. Accountable for planning, coordination, and managing logistics of meetings requested by Senior Management Administer the main parking account for PSA Halifax employees, including tracking, updates, and record management. Provide event planning and coordination support to the Commercial Team Assist with the preparation of purchase orders and entry of shopping lists as required Provide administrative assistance to Human Resources and HSSE Perform other administrative and clerical duties as assigned to support daily operations across PSA Halifax offices.
Critical Qualifications/Skills/Experience

Must have experience arranging various areas of travel (domestic/international, business/holidays, group/individual) Proven verbal and written communication skills Ability to multitask Strong organizational, planning skills with exceptional attention to detail and accuracy. Demonstrated ability to meet deadlines in a fast-paced quickly changing environment with a proactive approach to problem-solving and strong decision-making skills. Professional and friendly demeanor Reliable and task-oriented, self-motivated and professional. Experience exercising discretion and confidentiality with sensitive company information. Two years proven experience as an Executive Administrative Assistant reporting directly to Senior Management Advanced Microsoft Office skills with an ability to become familiar with company-specific programs and software (Outlook, Word, Excel, PowerPoint, SharePoint, One Drive)

To Apply:

Please submit resume and cover letter to:

psah-careers@globalpsa.com

Please note that only selected applicants will be contacted for an interview.

PSA Halifax is an equal opportunity employer

CLOSING DATE: Monday, July 28th, 2025

Job Type: Full-time

Expected hours: 40 per week

Benefits:

Dental care On-site parking Paid time off Vision care
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 2025-07-28