to support one of the firm's partners. This role demands a professional who can manage a wide range of administrative and executive support tasks with a high level of discretion and efficiency. The Executive Administrative Assistant will serve as a trusted point of contact, ensuring the partner's time and priorities are optimized in a dynamic and fast-paced environment.
Required Skills
5+ years of executive-level administrative support experience (preferably in a corporate or professional services environment)
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong typing and document formatting skills
Ability to manage up and support high-level decision-makers
Excellent interpersonal skills and the ability to build relationships across all levels
Key Competencies
Professionalism & Discretion
- Maintains confidentiality and exercises sound judgment
Organization & Time Management
- Prioritizes tasks and handles multiple responsibilities effectively
Communication Skills
- Excellent verbal and written communication
Proactive & Resourceful
- Anticipates needs and solves problems independently
Tech-Savvy
- Proficient in Microsoft Office Suite, calendar systems, and communication tools
Attention to Detail
- Ensures accuracy and completeness in all administrative tasks
Primary Duties and Responsibilities
This position description does not deal with every situation that may arise during employment. It is intended to reflect the core responsibilities and tasks of employment with the Firm. The Executive Administrative Assistant may be assigned additional duties from time to time.
Detailed duties will include but are not limited to:
Receive and screen incoming phone inquiries in a friendly, professional and courteous manner, responding or forwarding when appropriate
Some general clerical duties including filing, photocopying, scanning, faxing and mailing
Prepare responses to client correspondence containing routine inquiries (ie. copies of statements, tax returns, etc.)
Manage and maintain the Partner's schedules for efficient workflow
Assist with iFirm functionalities to ensure all jobs are prioritized quickly for completion and approval
Archive working papers on a daily basis
Keeping all other information for archiving up to date
Prepare, proof and modify invoices, reports, memos, letters and other documents using iFirm, Caseview and Microsoft Office
Contacting clients regarding overdue accounts
Preparing corporate deadline list each month
Schedule and coordinate meetings and appointments with clients and staff that may be required by the Partner
Prepare agendas and schedules for meetings, as required
Contact clients for engagements, requests for personal tax information, corporate year-end information and proactively generate year-end letters
Continuously expand and update professional knowledge and skills to enhance individual and team innovation and productivity
Correspond with CRA on client representation
Complete enclosure letters as instructed by Partner
E-filing of Service New Brunswick and CRA related documents
Preparation and assembly of personal tax returns
Assembly of corporate year end work including financial statements and corporate income tax returns and all related documents and forms as required
Assembly of various documents for clients.
Performing other duties, from time to time, as requested by the Partner
Positively represent the firm in the community in actions and participation in events, committees, organizations etc. that are of interest to you
Your ability to carry out these duties and others that may be assigned from time to time will be considered as part of your annual performance assessment.
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Additional pay:
Bonus pay
Benefits:
Dental care
Employee assistance program
Extended health care
Life insurance
On-site parking
RRSP match
Vision care
Wellness program
Flexible language requirement:
French not required
Schedule:
Monday to Friday
Overtime
Weekends as needed
Application question(s):
Do you have Executive Administrative experience in a professional environment ?
Are you available to start by September 1, 2025 ?
Language:
English (required)
Location:
Fredericton, NB (required)
Work Location: In person
Application deadline: 2025-07-31
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