Job Description

Executive Administrative Assistant

Status:

Regular,

Location:

Abbotsford, British Columbia

===================

Reporting To:

Vice President & General Manager

Key Accountabilities

(25%)

Executive Administration

(40%)

Human Resources Administration

(30%)

Marketing Administration

(5%)

Office Administration

Duties

Executive Administration

Assist the VP & GM in preparation for meetings and presentations as required Take meeting minutes and ensure timely and efficient follow-up on action items as directed by the VP & GM Management of office expenditures charged to credit card Timely and accurate submission of expenses for VP & GM Assist with calendar management for VP & GM Coordinate group meetings and events Travel planning, as required

Human Resources Administration

Manage data for all job profiles and posts on various job boards + Create, update excel master data lists for each Job Requisition
+ Monitor applicants in Indeed, Workday and Plum
+ Send reminders to applicants who haven't completed the application process
+ Recommend and participate in job fairs when appropriate
Manage the data base of job profiles in PLUM + Ensure these data stays accurate and reflect the actual name, email and Plum profile of the candidate of each posted position
+ Consider nuances between various applications names, emails

Marketing Administration

Assist in external event planning, as required Process and track purchase orders (POs) for marketing events and services Track and manage event-related expenses and vendor coordination Coordinate tradeshow logistics, including payments, obtaining Certificates of Insurance (COI), shipping documents, and ensuring all required materials are prepared for the team attending Maintain and update the marketing collateral database for all brands, ensuring files are current and accessible to relevant teams

General

Office Administration

Office and coffee supply inventory and ordering Office and building service contract negotiations and maintenance Perform any other duties as required by management

Attributes

Exceptional ability in data management; fastidious attention to accuracy Typing skills minimum 50 WPM French English Bilingual an asset Ability to multitask and prioritize Strong verbal and written communication skills Ability to work independently and with a team Prepare reports and ensure successful handoff of updated candidate lists to hiring managers. Manage the reference and security checks Behave in an ethical and professional manner reflecting the values of the Company

What's in it for you

========================


We are a major player, involved in the energy transformation in Canada. Certifiedas a Great Place to Work, we offer a dynamic work environment with great career opportunities. We promote autonomy and decision making.

What sets us apart is our:

Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture. A strong national network offering real opportunities to grow: our people make the difference.

Among our benefits:

Flexible group insurance plan customizable to your needs. Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP). Group RRSP with employer contribution and TFSA. Postsecondary Scholarship Program for our employee's children. Charging terminals available at our facilities. Years of Service Recognition Program.

Come build your career with us, a growing network where our people make it happen!



Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.

I

t

is a certification within a larger organization.*