Job Description

The Events Department at Baycrest Foundation has an opportunity for a
EVENTS COORDINATOR
Full-Time Permanent
Non-Union
Responsible for Foundation fundraising events, which develop and execute multiple organizational signature events each year. The Event Coordinator would be responsible for supporting the development and execution of signature events as well as being responsible for executing multiple small to medium ancillary events that support the larger Foundation events portfolio. Events could include media launches, recruitment and/or stewardship events and pilot fundraising initiatives.
This position reports to an Event Manager, and works collaboratively with internal departments, event participants, committees, vendors and event donors to organize events that increase Baycrest’s profile and generate critical revenue for the Foundation.
Responsibilities include but are not limited to:

• Lead planning or ancillary events related to Bike for Brain Health and A Walk for the Ages as well as supports other foundation events as directed by the Events Manager
• Create unique sponsorship opportunities and develop strategies to attract new sponsors
• Provides support to the Events Manager on planning and executing fundraising and operational elements of each event
• Provides support for updating the budget, critical paths and briefing documents
• Booking and liaises with event vendors from catering to AV
• Works with internal Marketing & Communications Department to develop and deliver event collateral include signage, programs, speaking notes etc.
• Responsible for keeping Events Manager up-to-date with projects and managing timelines with stakeholders
• Assists in finding creative ways to save costs and find efficiencies where possible to increase net return
• Supports team and event participant fundraising including ongoing communication and tech support to ensure optimal fundraising

Qualifications include but are not limited to:

• College Diploma, University degree or combination of related education and experience
• Certified Fund Raising Executive (‘CFRE’) credential is an asset.
• Minimum 2 years of related event coordination experience and/or fundraising experience, preferably in a Foundation setting with proven success and a demonstrated keen interest in special events
• Experience with the development and tracking of event critical paths and budgets
• Excellent interpersonal skills, strong verbal and written communication skills
• Ability to work with tight deadlines and short turnaround timelines
• Proficient with Raiser’s Edge and Microsoft Office
• Experience with a fundraising peer-to-peer platform (such as CrowdChange, Artez or other) would be an asset
• Proficiency with donor databases and prospect tracking systems; experience with Raisers’ Edge is an asset

Date Posted: August 10, 2022 Internal Closing Date: August 17, 2022
Total Compensation

• Competitive salary and vacation
• Enrolment in Extended Health and Dental Benefit Plan
• Enrolment in the Healthcare of Ontario Pension Plan (“HOOPP”)
• Access to 24/7 Employee Assistance Program

JOIN OUR TEAM: Please submit your application online by clicking the Apply button below.
Remarkable people of Baycrest Health Sciences
are changing the future of brain health and aging.
Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.
Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.
All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt. Such exemptions will be considered on a case-by-case basis.
Required Skills

Required Experience