Job Description

Varsity Events Coordinator - Limited Term Tracking Code: req307 Faculty/Department: Office of Student Life Number of Positions: 1 Appointment Type: Limited Term 6 months Hours of Work: 25-30 hours per week Salary Range: Level 8 - Hourly rate, $34.52 with annual progression in accordance with the Salary Grid. Posting Date: August 18, 2022 Closing Date: August 25, 2022
Job Summary: The Varsity Events Coordinator is responsible for the in-game delivery of Ridgebacks home games for our sixteen varsity teams. Nature of work:
Reporting to the Manager, Intercollegiate Athletics, the position also supports special events and recreational programming offered through the Department of Athletics. The regular non flexible hours of work for the role will be weekday evenings, weekends and holidays throughout the year. The job liaises with home and away coaches, department staff and leads a team of students in the delivery of varsity home games. Required experience for the job including but not limited to; sport event operations (including crowd management), ticketing, minor officiating, concessions, multi-sport technical knowledge and strong ability using technology for streaming, webcast and sport statistics. As the on-site event coordinator, the position is required to fully understand multiple sets of provincial sport rules and be able to train staff/minor officials on rules of the game for each respective sport offered at Ontario Tech. The position acts as a point person with other athletic staff, student leaders, OUA/USPORTS, community sport organizations and student staff to deliver a safe and entertaining game environment. Expectations of the incumbent will require working solely evening, weekend and holiday hours due to when athletic events happen in-season. This position must actively promote, encourage, and support the mission, goals and values of the Department of Athletics
& Recreation, Student Life and Ontario Tech University. The success of this position will rest on the incumbent’s ability to respond to coach, athlete, student, and other customer needs, work within a diverse team, have flexibility in working
schedule and oversee part-time student staff and volunteers. Responsibilities/accountabilities: 1. Event Management

• Ensure that all U SPORTS/OUA event regulations including video, statistics and reports are
  completed by required deadlines before and after games.
• Oversee, and participate in the set-up, and take-down of 100+ varsity games and campus
  recreation events annually (first to arrive, last to leave expectation).
• Multitasking in game operations including, camera operation, tracking, statistics, coordinating
  activities in between games, front line reception, handling petty cash, servicing media and
  sponsors, etc.
• Point person for all department special events. i.e. Athletic awards, Academic brunch,
  Ridgeback golf tournament, varsity team fundraising events and championships
• Coordinates student-athletes and coaches to attend community events.
• Supports campus recreation as onsite evening and weekend coordinator.
• Support campus recreation as point person for ratification and delivery of sport club groups
• Recognizing and recommending safety and security issues at home games.

2. Communication

• Coordinate and schedule student staff for all varsity games and special events.
• Support publicity and generate awareness of all games and activities to Ontario Tech students
  and community
• Ensure team and student-athlete information and stats are gathered and accurately shared for
  home games
• Ensuring customer concerns are resolved timely, accurately and professionally

3. Fan Experience

• Work in conjunction with staff including varsity and campus recreation to produce an enjoyable
  and safe sport experience for participants, competitors, fans and community.
• Assist in promotional planning for initiatives during games while being the point person to execute
  the promotions during games .
• Ensure that each spectator receives outstanding service by providing a friendly environment,
  which includes proactively greeting, acknowledging and re-approaching every customer,
  maintaining solid product knowledge and all other aspects of customer service
• Responsible for dealing with ingame complaints and troubleshooting solutions when issues at
  games or events occur.

Required Skills:

• Training in safe sport
• Training in diversity and inclusion
• Training in anti racism
• Certification in standard first aid and CPR
• Knowledge of the University sports system
• Knowledge of the rules of multiple sport governing bodies

Required Education:

• Post secondary education of Three Academic years in sports administration, management, public relations, recreation, physical education or equivalent
• An equivalent combination of education and related experience may be considered.

• Verification of Academic credentials may be required

Required Experience:

• Minimum of one year experience working in high performance sport.
• Registered member with Coaches Association of Canada
• Extensive experience and understanding of provincial and national sport rules and regulations for a multitude of high performance sports ( Hockey, Soccer, Basketball, Rowing, Golf, Curling, Badminton, Field Lacrosse, Dance, Equestrian, Cricket).
• Extensive experience and understanding of the technical requirements for OUA/USPORTS home games
• Extensive experience and understanding with technology and software programming for streaming, game film,
  television and broadcasting.
• Experience working in a multi-sport organization such as university or college
• Experience managing sales (ticketing and concession)
• Experience scheduling staff

How to Apply: Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 25, 2022 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted. This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time. Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

Prior to May 1, 2022, the university required all students, faculty, staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined by our mandatory vaccine directive. This directive was paused, effective May 1, 2022, but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. All employees of the university will be expected to comply with the requirements of this directive.

The university recognizes faculty and staff may require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A COVID-19 Vaccination Accommodation Application Form is available. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi. Job Location: Oshawa, Ontario, Canada Expected Start Date: 9/1/2022 Expected End Date: 3/31/2023