Job Description

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Job Details

Events and Marketing Assistant - (00476.9)

This details all the information about the job posting.

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Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

11/7/2023

Closing Application Date

25/7/2023

Closing date for internal CUPE applicants

25/7/2023

Applications will be reviewed commencing the closing date for internal CUPE applicants and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the closing date for internal CUPE applicants for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Ongoing

Anticipated Start Date

1/8/2023

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm

Schedule Description

8:30am to 4:30pm, but required to work outside of regular scheduled hours for various events.

DUTIES

The Events and Marketing Assistant, Bob Gaglardi School of Business and Economics (TRU Gaglardi) is responsible for assisting staff and faculty in the planning, coordinating and delivering a wide range of website support, activities, special projects and events for the Bob Gaglardi School of Business and Economics. The position works closely with the TRU Gaglardi Communications Officer to support the broad communication and marketing strategies within the School. Aligning content with TRU Brand, TRU's Strategic Priorities and School strategic goals, the Events and Marketing Assistant, TRU Gaglardi liaises with a variety of on-campus departments and relevant off-campus community partners to support the delivery of events, activities and special projects. This position will also assist units with all web related issues, changes and updates.

MAJOR DUTIES AND RESPONSIBILITIES: * Assists faculty and staff in executing events: organizing and coordinating schedules, booking spaces, hosting visitors, maintaining invitee databases, designing and distributing marketing materials, coordinating with multiple units on campus, outlining and executing marketing plans, setting up sites, preparing gift bags, organizing catering contracts, booking required equipment and ensuring seamless overall event hosting in a variety of venues.

• Assists in the design, development and delivery of events or special projects. Ensures that project criteria standards and timelines are met within established guidelines.
• Assists units with website changes; creates and maintains a schedule to update online materials.
• Designs, updates and distributes marketing materials: sandwich boards, bulletin boards, posters in classrooms, CCTV slides and others.
• Supports faculty and staff with marketing campaigns and social media activities aligning with the SoBE FSD communications plan.
• Assists faculty and staff in creating, tracking and maintaining repositories for events, marketing and communications.
• Prepares reports and presentations according to project requirements.
• Assigns and coordinates some of the work of the Work Study and/or Coop students in the School.

REPORTS TO
Assistant Dean, Bob Gaglardi School of Business and Economics

QUALIFICATIONS

EDUCATION

• Bachelor's degree in Business or Arts, or related field

EXPERIENCE

• Two (2) years\' related experience, including:

• Creating and executing marketing plans for events
• Designing marketing materials and updating the web and social media outlets
• Working with a team
• Preparing websites and coding

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to plan, organize and prioritize work to meet multiple deadlines and project requests with attention to detail
• Proven ability to communicate effectively both verbally and in writing for diverse audiences
• Demonstrated advanced computer literacy skills in MS Office or comparable software, Adobe Suite and desktop publishing skills
• Demonstrated understanding of Google Analytics and SEO
• Demonstrated experience working with an Active Content Management system or other website maintenance experience, including HTML code
• Demonstrated experience in marketing and internal/external communications, social media, video development and teleconferencing
• Advanced knowledge of the Event Planning industry
• Ability to work independently within established accountability and timeline guidelines
• Demonstrated ability and commitment to serving diverse students and stakeholders, knowledge of post-secondary environment

WORKING CONDITIONS

• Sitting at desk and computer for long periods of time
• General office conditions
• Ability to lift weights up to 10kg
• Travel required

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

CUPE Grade 09 $34.65

Salary rate

This Position is not subject to a 90% start rate for new Employees.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Bob Gaglardi School of Business and Economics -> Dean, School of Business

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

Thompson Rivers University