Job Description

If you have lived in Vancouver for a while, chances are high you've been to the Vancouver Christmas Market. Now in our 15th season, our authentic outdoor German Christmas Market features unique holiday shopping, seasonal entertainment, and delicious traditional food and drinks. Located in the downtown core of Vancouver, at Jack Poole Plaza, the Christmas Market will be open to the public daily from November 13 to December 24.

Employment Opportunities - Event Vendor Coordinator

As VCM develops into the focal point of the holiday season in Vancouver, we are looking for customer focused, detail-oriented and multi-tasking self-starters to join our team as an Event Vendor Coordinator. This position requires full-time availability and a commitment to work evenings and weekends if needed. The term for employment is

from October 15, 2025 to December 26, 2025

.

Role and Responsibilities

Pre-Production

Assist in maintaining accurate and complete vendor documentation and ensuring compliance with all event requirements. Support the tracking of outstanding payments and follow up with vendors as needed. Work alongside the Vendor Manager and Operations team to prepare documentation for production teams and service providers. Assemble vendor welcome packets, including handbooks (QR code), inspection sheets, parking permits, and related materials. Assist the Vendor Manager in monitoring and responding to messages via the vendor portal in a timely and professional manner.

Production

Collaborate with the Vendor Manager and Operations team to support hut marking and site setup logistics. Communicate vendor layout changes or updates to internal departments (e.g., Operations, Marketing) as directed. Assist with vendor load-in and load-out, including traffic flow, check-in, and on-site coordination. Provide general support on vendor-related operational tasks during the production phase as directed. Monitor, triage, and respond to messages via the vendor portal in a timely and professional manner.

Market Run

Along with the vendor manager, act as a point of contact for 80+ market vendors. Support daily financial processes such as sales tracking and reporting as directed. Participate in opening and closing procedures: confirm vendor attendance, report non-compliance, monitor hut presentation, and ensure cleanliness. Assist in monitoring the vendor replenishment schedule and morning restocking. Assist in planning Vendor Appreciation Night. Support monitoring vendor operations repair/request form. Monitor, triage, and respond to messages via the vendor portal in a timely and professional manner. Support vendor manager in ensuring all vendors are in compliance with VCM regulations and guidelines. Monitor and post vendor payments Gather daily reports from all market revenue centers in a timely manner

Post-Production

Assist in vendor load-out operations and logistics - scheduling, traffic control, check-out, reconciling invoices. Support vendor manager and finance team. Monitor, triage, and respond to messages via the vendor portal in a timely and professional manner

Requirements and Selection Criteria

To be considered for the position, you must:

Provide a criminal record check Have QuickBooks online experience and knowledge Have sound knowledge of Excel Have professional cash-handling experience in the event, food service or banking industry Have strong administrative and accounting skills Be available to work evening and weekends Be detail-oriented, accurate, and well organized Be a team player with excellent communication skills Have the ability to work under pressure and within a fast-paced environment Be fluent in English Have dedication and passion for Christmas festivities and events

Compensation, Incentives and Bonus

Salary Range: $4,200 to $4,500 per month End of season bonus based on performance and market revenue Tickets for VCM for friends and family Team Building

Application Process

To be considered for a position, please submit your application including RESUME and COVER LETTER

Job Types: Full-time, Fixed term contract, Seasonal

Pay: $4,200.00-$4,500.00 per month

Experience:

Vendor management: 2 years (preferred) event management: 1 year (preferred)
Work Location: In person