Job Description

The Wren Centre

is a psychotherapy clinic in West Ottawa providing thoughtful, compassionate care to clients of all ages. We are seeking a

reliable, detail-oriented Evening Administrative Assistant

to support clinic operations during our evening hours, allowing our therapists to focus fully on client care.

This role is ideal for someone who is

specifically seeking consistent evening work

, such as a student, parent with daytime commitments, or someone balancing another role.

Location

West Ottawa (primarily in-person, with limited remote tasks as appropriate)

Hours

This role is designed to provide

evening coverage

for the clinic.

Monday-Thursday: approximately

4:30 PM - 8:30 PM

15-18 hours per week

Consistent evening availability is required

Compensation

$21-$23 per hour

, depending on experience

(Training wage with increase upon successful completion of onboarding)

Responsibilities

Respond to client inquiries via email and phone with warmth, professionalism, and discretion Schedule and manage client appointments using Jane App Process payments and issue receipts Maintain accurate client records in accordance with privacy regulations Support therapists and escalate concerns appropriately Help maintain a calm, organized, and welcoming clinic environment Assist with light administrative and workflow tasks as needed

Qualifications

Previous administrative experience (healthcare or clinical setting an asset) Strong written and verbal communication skills High attention to detail and comfort working independently Confidence using technology (Jane App, Google Workspace; training provided) Ability to maintain boundaries and confidentiality

Additional Requirements

Reliable transportation to attend in-person shifts at our West Ottawa location Availability for consistent evening shifts

Why Join The Wren Centre

We are a small, values-driven practice that prioritizes care, clarity, and collaboration. This role offers meaningful work in a supportive environment, with clear expectations and room to grow in responsibility over time.

To Apply:

Please submit your resume and a brief cover letter outlining your interest in evening work and relevant experience.

Job Type: Part-time

Pay: $21.00-$23.00 per hour

Benefits:

On-site parking
Ability to commute/relocate:

Carp, ON: reliably commute or plan to relocate before starting work (required)
Language:

English (required)
Work Location: In person