Job Description

Job Overview
We are seeking a highly organized and proactive Estimating Coordinator to join our dynamic team and provide essential support throughout the tendering process. The Estimating Coordinator will play a key role in supporting the preparation and submission of project proposals. This position requires excellent organizational skills, attention to detail, and the ability to work collaboratively with cross-functional teams. You will be responsible for gathering and organizing project-related information, ensuring timely submissions, and maintaining up-to-date records throughout the tendering lifecycle.
Key Highlights

• 100% Employer Paid Benefits
• Matching RRSP at 4%
• Lifestyle Spending Account
• Childcare Subsidy Program
• Professional Membership & Tuition Reimbursement
• Sponsored company events (i.e. Golf Tournament)
• Exciting Employee Perks including discount on gym membership and home/vehicle insurance
• Employee Assistance Program
• We offer competitive wages

Responsibilities

• Assist with prequalification submissions and initial requests for information (RFIs).
• Support proposal preparation across all divisions of the company, ensuring each proposal aligns with client expectations.
• Manage vendor registration and supplier setup within client systems.
• Receive tender packages and create a structured, digital file system for project documents.
• Ensure timely completion of tender decision records, bid acknowledgement forms, and other necessary documentation.
• Distribute tender documents to the estimating team and arrange kick-off and progress meetings.
• Review and analyze client documents, organizing deliverables in SmartSheets for project coordination.
• Track and update bid status in SmartSheets to monitor progress and ensure deadlines are met.
• Attend tender review meetings to report on progress and receive updates on proposal components.
• Prepare standard company information and relevant sections of proposals.
• Manage bid bond and insurance requirements, ensuring compliance with company guidelines.
• Assist with proposal content creation, including formatting, writing, and editing supporting documents.
• Collaborate with internal teams and clients for clarifications, submittals, and post-tender follow-ups.
• Track and distribute tender addendums, ensuring client acknowledgements are returned on time.
• Review proposal components for consistency, completeness, and accuracy before final submission.
• Oversee the final proposal preparation, ensuring all necessary documentation is ready and correctly packaged.

Requirements

• 2-5 years related work experience or combination of relevant education and experience
• Degree/Diploma in Business Administration or related field is an asset
• Advanced proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong written communication skills with the ability to create clear, professional documents.
• Strong understanding of legally binding contract documents and ability to draft formal documents with minimal direction.
• Exceptional organizational skills with the ability to manage multiple deadlines and priorities.
• A collaborative team player with the ability to work effectively in a fast-paced environment.
• Flexibility to work extended hours or weekends as needed to meet project deadlines.
• Must pass pre-employment alcohol and drug test including cannabis

Company Overview
SITE Resource Group Limited Partnership ("SRG") excels in providing comprehensive solutions from initial conception to project completion, adeptly handling the construction, maintenance, and reclamation of assets across a broad spectrum of industries. Our expertise spans four primary service lines: Infrastructure & Maintenance, Environmental & Civil, Piling & Foundations, and Vegetation Management. Operating extensively in Canada and Puerto Rico, we serve a variety of sectors, including oil and gas, SAGD, mining, renewable energy (wind and solar), upstream and downstream facilities, pipeline projects, power transmission and distribution, and municipal, federal, and provincial initiatives, as well as agriculture and private ventures.
With over 1,000 pieces of equipment and a dedicated team of professionals, SRG is well-equipped to execute projects of all sizes, across all sectors. More than just service providers, we are committed to creating significant and sustainable impacts in the communities we serve by investing in local talent and forming lasting partnerships.
At SRG, our operations are guided by our core values:
"PEOPLE FIRST, ALWAYS"
"WE STAND TOGETHER"
"WE LISTEN"
"WE LEAD"
These principles drive our mission to build a sustainable energy future, ensuring that both our projects and our practices have a lasting positive impact.
*At SRG we are committed to diversity and inclusion and encourage all qualified individuals to apply, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by law.