The Estimating Administrator assists the estimating team with all functions related to pre-qualifications, proposals and company wide pricing.
CORE DUTIES:
Daily Administration
Download tender documents, create and save electronic project files
Assist estimating team with tracking, organizing new requests and updating progress on ongoing requests
Assist team with monitoring deadlines
Assist team with gathering tender documentation and compiling required company and project specific information and attachments
Requesting further information from clients
Facilitate pre-qualification requests as required
Liaise with project management team and external stakeholders to ensure accurate quoting information
Collaborate with the purchasing team and suppliers to obtain sales quotes for proposals
Assist estimating team with managing all company and client price lists and uploading into Ketek database
Complete rental quotes as required
General administrative support to the estimating team where necessary
Other Duties
Participate in weekly, monthly, and all other scheduled meetings to review department initiatives, upcoming projects, priorities, etc.
Submit timely reports and prepare presentations/proposals as assigned
Work together with employees to help complete all required paperwork
Successfully complete safety training as required on an ongoing basis
Represent Ketek in a light that is commensurate with the values of Management and the Corporate Vision and Mission Statements
Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
QUALIFICATIONS AND SKILLS:
Required
Minimum of 1-2 years of estimating administration/coordination experience
High school diploma / GED
Advanced skills in computer software such as Microsoft Word and Excel
Thrives in a fast-paced environment
Must be able to adhere to tight time constraints and manage work accordingly
Excellent verbal and written communication skills including editing and proofreading
Ability to deal with the public in a positive, courteous, and respectful manner
Strong work ethic, ability to multi-task and detail oriented
Ability to work independently or as part of a team
Effective organization and listening skills
Preferred
Post-secondary education seen as an asset
Experience working in oilfield and/or construction
WORKING CONDITIONS:
Physical Demands
Regularly required to stand/sit, talk/hear, use hands/fingers to operate a computer and telephone, stoop, and kneel
Prolonged exposure to computer screens
Work Environment
* Office environment (100%)
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