Enrolment Assistant

Salmon Arm, BC, CA, Canada

Job Description

Position Information

Position Number

S01170


Position Title

Enrolment Assistant


Division/Portfolio

Strategic Enrolment Management


Department/Program

Recruitment


Location

Salmon Arm


Other Flexible Work Options




Your Opportunity


The Enrolment Assistant reports to the Recruitment & Enrolment Manager and plays a key support role in Okanagan College's student recruitment and advising efforts by assisting Future Student Advisors (FSAs) and Education Planning Advisors (EPAs) in community-focused outreach and student engagement. Based at the identified campus, this position enhances OC's enrolment pipeline through high school visit coordination, event support, lead generation, and on-campus services such as campus tours and material distribution. The Enrolment Assistant contributes to a welcoming, informative, and student-centered environment that supports OC's enrolment goals and community partnerships.


Functions and Duties


1. Recruitment & Outreach Support



Assist with set-up and support for high school visits, community outreach activities, and recruitment fairs. Provide logistical and administrative support for events such as Experience OC, Parent Nights, Open Houses, and campus-based outreach. Support Student Recruitment Officers with lead collection, data entry and basic student inquiries during school visits and public events.


2. Campus & Community Engagement



Conduct campus tours for prospective students and their families, offering program information and OC highlights. Assist in poster distribution and the delivery of marketing materials to high schools, libraries, and community partners in the region. Represent Okanagan College at local events and information booths as needed.


3. Administrative & Operational Support



Track prospective student engagement using Customer Relationship Management (CRM) and event tools under the direction of recruitment and advising staff. (Data Entry) Assist in follow-up communication with student leads and event attendees, including digital and in-person outreach. Maintain inventory of recruitment materials and assist with packing/unpacking for offsite travel.


4. Collaboration & Team Support



Collaborate with FSAs and EPAs to ensure seamless communication and coordination of outreach efforts. Participate in regional team meetings and training opportunities to enhance knowledge of OC programs, services, and enrolment processes. Provide general support to the regional Student Services and Recruitment & Enrolment teams as directed.



Education and Experience


Education:



Minimum of 1 year of relevant post-secondary education or current enrolment in a post-secondary program is an asset.


Experience:



Minimum 2 years' experience in customer service, CRM sales, community outreach, or event support preferred. Familiarity with post-secondary environments and working with youth or prospective students is an asset. A combination of education and experience may be taken into consideration.



Skills and Abilities


Strong interpersonal and communication skills, with the ability to engage diverse audiences. Driven to support a customer service approach Highly organized and reliable, with attention to detail in logistics and follow-up. Comfort with public speaking, group presentations, or guiding small tours. Experience in supporting event set-ups and roll-outs. Proficiency with Microsoft Office and a willingness to learn CRM or enrolment tracking tools. Ability to work independently and as part of a team in a fast-paced environment.



Preferred Qualifications




Desired Start Date

10/20/2025


Position End Date (if temporary)




Schedule


Monday-Friday 10am - 2pm.

This sessional position runs annually September through June.


Annual Salary/Hourly Rate

$26.92 - $30.74


Appointment Type

Support - Sessional Part-time


Special Instructions to Applicants


Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.


Employee Group

Support


Posting Detail Information

Competition Number

C003236


Number of Vacancies

1


Posting Open Date

09/22/2025


Posting Closing Date

10/02/2025


Open Until Filled

No


Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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Job Detail

  • Job Id
    JD2806112
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Part Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Salmon Arm, BC, CA, Canada
  • Education
    Not mentioned