Job Description

Requisition ID: 19353

Department: Office of the City Clerk

Service: French Language Services & Mun Elections

Branch: Elections Branch

Employment Type: 1 Temporary Full Time Position (Up to December 31, 2026)

Work Hours: 35 hours per week

Affiliation: MPE

Salary Information: $81,359.46 - $102,891.88 annually (2025 rates of pay)

Location: 1221-B Cyrville Road

City: Ottawa, ON

Job Category: Administrative and Support Services

Application Close: 06/10/2025

JOB SUMMARY

The Municipal Elections Office is responsible for planning, implementation and administration of municipal policies and programs for municipal elections as set out in the Municipal Elections Act, 1996, and related municipal election activities conducted to the highest standards of fairness, accessibility and accountability.
You are responsible for coordinating, monitoring and providing guidance on technical and administrative activities in relation to the conduct of municipal elections for the offices of mayor and ward councillors on City Council and for trustees on the four District School Boards; by-elections to such offices and any recounts arising from such elections consistent with all legislative requirements of the Municipal Elections Act, Municipal Act, Education Act, Assessment Act and the Accessibility for Ontarians with Disabilities Act; and the conduct of any ward boundary review and associated appeals to the Ontario Municipal Board.

You participate on the Elections Management Team in a support role and provide professional leadership and coordination in the planning, implementation, and administration of assigned municipal policies and programs for municipal elections.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business Administration, Public Policy, Political Science or other related field.
Minimum of 4 years of experience within a large municipal setting with specific emphasis on the administration of municipal elections is required, including 3 years of in-depth work experience preferably supplemented with project management and supervisory experience
Experience with corporate software and creating an election management database is required
Preference will be given to candidates with experience developing business cases for new programs and projects

CERTIFICATIONS AND LICENCES

Completion of Municipal Administration Program (MAP) from AMCTO is desirable
Project Management Professional (PMP) certification is an asset

KNOWLEDGE

General knowledge of the City of Ottawa and of corporate and departmental policies and procedures Legislation, policies, regulations, guidelines and operational procedures relevant to the operational area Contract document preparation, the tendering process and supervision of field services Supervisory experience and motivational techniques. Working knowledge of corporate human resource policies, practices and collective agreements related to managing in a unionized environment, including hiring, dismissal, performance management and the grievance procedure Financial management practices and budget processes Methods used to deal with the media in a professional manner Standards specific to specialty area Project Management principles Equipment operation specific to elections, including vote counting equipment. Computer applications, including MS Office, MS Project, and election management systems. Must be familiar with all applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and City policies and procedures.

COMPETENCIES, SKILLS AND ABILITIES

Ability to communicate effectively, both orally and in writing, at all levels of the organization and with external stakeholders Demonstrated ability to interpret legislation Ability to develop projects, policies and procedures applicable to the program area Demonstrated political and organizational acuity, including relationships between staff, media, the public, elected officials, and candidates for elected office. Excellent analytical ability and strong decision making skills Ability to function well under pressure in a fast-paced environment Results oriented and ability to achieve goals by setting challenging but realistic targets and deadlines and managing work effectively High level of competency in interpersonal relations and communication with strong customer service and results driven orientation Highly organized and strong attention to detail

WHAT YOU NEED TO KNOW

Language Requirement: Designated Bilingual - specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training. Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.




We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.



The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.



The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.



Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.