Job Description

Staff - Non Union

Job Category M&P - AAPS

Job Profile AAPS Salaried - Research and Facilitation, Level B

Job Title DRH Project Manager

Department Administrative Support | Department of Philosophy

Compensation Range $6,068.92 - $8,724.25 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date December 16, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date May 31, 2024

Position is posted as a term contract until May 31, 2024 with the possibility of extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
To manage, implement, and administer the finances and organization strategies of a complex international research initiative, the Database of Religious History (DRH) and associated events and organizations. The Project Manager is responsible for ensuring that the DRH is managed professionally, efficiently, and effectively in accordance with UBC policies, systems and guidelines, while respecting the requirements of its funders. The Project Manager develops, implements and evaluates systems necessary to deliver on organizational priorities, and provides leadership in all aspects of financial planning, administration, and personnel management for team members and all funding sources. He or she will also be responsible for managing the hiring and finances for existing and new DRH Postdocs, and also interface with DRH experts, RAs, and tech partners, while also helping with planning of DRH-related events.

Organizational Status
Reports to the DRH Director and Associate Director, and indirectly to the Philosophy Administrator. The position is housed in the Department of Philosophy.

Work Performed

• Responsible for all procedural and administrative aspects of the project including monitoring of multiple budgets associated with multiple funding sources (each with distinct rules), totaling approximately $1,500,000 per year;
• Oversees the transfer of funds between UBC and the various partner institutions (including technical partners), expert honoraria, editor stipends and reimbursement;
• Develops and implements processes for the efficient administration, organization, and operation of the research project, including project proposals, protocols, priorities, work plans and timelines;
• Facilitates communications between various project editors and experts;
• Attends weekly meetings with Director and Associate Director, aimed at ensuring that projects are running smoothly, according to schedule, and the research objectives are met;
• Identifies new research and evaluation funding opportunities that align with the project goals;
• Develops RFPs for technical development work, interfaces with tech partners, monitors tech partner invoices and timesheets, ensures that technical partner work is on schedule and on budget;
• Plans DRH and related events, DRH conference exhibits, and DRH workshops, overseeing budget, arranging payment to vendors, and processing reimbursements.
• Prepares and submits grant proposals and funding applications;
• Manages and oversees the administrative process for the recruitment and appointment of postdoctoral fellows, research assistants, technicians, and support staff. Hires, trains and supervises students as necessary.
• Participates in developing budget forecasts, managing and monitoring expenditures;
• Procures and negotiates service contracts and invoices as needed;
• Liaises with university units and funding sources to ensure compliance with agreements/contracts;
• Prepares and writes complex financial reports to multiple agencies on a quarterly and annual basis;
• Liaises with the VP Research Office and funders to resolve issues;

Consequence of Error/Judgement
Work is performed with minimal direct oversight. The incumbent keeps the DRH Director and Associate Director informed through ongoing communication. Effective management of the project is important to maintain operational effectiveness.
Errors, incorrect work or decisions, or poor judgment could result in lost opportunities, damage to the reputation of the project or other serious impacts on the research project and future funding opportunities.

Supervision Received
Works independently with minimum supervision under the general direction of the Director and Associate Director in accordance with established policies, procedures and standards. Required to work independently and to display initiative, sound judgment, and decision-making. Makes decisions regarding administration, budget and planning of the project in consultation with the Director and Associate Director.

Supervision Given
Supervises Research Assistants, Technicians, Work-Learn students, contractors, and volunteers, as applicable.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one\xe2\x80\x99s own
• Demonstrates a commitment to enhancing one\xe2\x80\x99s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
Experience with preparing and submitting claims to UBC Finance and facility with Workday. This position necessitates a self-starter who thrives in a complex organizational setting, and who is able to work independently based on guidelines from the Director and Associate Director. Other preferred qualifications include

• Proven ability to manage complex financial arrangements and to prepare and effectively monitor budgets
• Knowledge of accounting principles and practices, financial processes and general business practices
• Thorough knowledge of UBC administrative policies and procedures, and the ability to summarize and convey this to project staff and partners
• Excellent interpersonal skills and the ability to interact with a variety of people
• Strong organizational problem-solving skills, the ability to take initiative, lead, delegate and allocate duties and collaborate in a team environment
• The ability to work effectively under pressure, manage multiple deadlines, to effectively prioritize and manage tasks, and to maintain accuracy and show strong attention to detail
• The ability to effectively use Microsoft Office and manage databases and websites, with the ability to learn new software quickly
• Excellent oral and written communications skills with proficiency in the use of English grammar, spelling, and punctuation.
• The ability to compose correspondence, reports, presentations, and other written materials using clear, concise English.