Job Description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.


There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.


We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking a Document Control Lead to join our team. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company using Aconex, SharePoint, or other specified EDMS.


The Document Controller is also responsible for assisting in the implementation and management of the Document Management System, while providing the supported projects and company and external stakeholders with quality assurance measures.

KEY RESPONSIBILITIES

Create and maintain Document Management Systems including library distributions and participant matrix. Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner. Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects Organize necessary filing and archiving of technical documents. Configuring SharePoint systems to specified requirements. Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate. Extend SharePoint functionality with forms, web parts, and application technologies. Manage and maintain templates and information on project servers. Drive improvements and efficiencies in our data management systems & processes Participating in other document control initiatives or data management tasks under the direction of the functional team lead Construction Project Administration Technical Document Control Development of Corporate Standards and Documents Management of Corporate Document Data Base and File Life-Cycles Coordinating of RFI, RFR and Inspection Activities Record management and document retention scheduling Developing, and conducting internal project and process audits Preparation for ISO 9001:2008 external audit Developing Standard Operating Procedures including guides and templates Tracking of Key Performance Indicators Generating and maintaining BOMs of newly designed equipment

Qualifications

Minimum Requirements

At a minimum. candidate requires BA/BS + 4YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education. Working knowledge of Document Control software EDMS specifically Aconex, SharePoint Online, BIM 360/ACC and industry standard EDMS methodologies. Experience managing in a DC team environment. Ability to effectively communicate with all staff at all levels, clients and external vendors. Ability to anticipate project needs and work independently with minimal supervision. Efficient and Resourceful at multitasking and initiative-taking in problem solving. Ability to work in a challenging environment and under pressure. Strong organization skills with attentive detail and professional technical writing skills.

Preferred Qualifications

Experience with EDMS systems including, SharePoint Online, BIM 360/ACC, Unifier, Oracle Aconex, Prism Contruent, and MS Power Platform including PowerAutomate, PowerApps and PowerBI. It is strongly preferred that candidate has 6 years or more of related experience Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook) Experience with Technical Document Control Management software Aconex, Share Point, BIM 360/ACC, Unifier, JD Edwards, Documentum EDMS, SAP, PrismDocs, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs. Experience in Engineering, Construction or Owner Environment Trained internal auditor. Works under general supervision. Participates with other team members to achieve common goals. Troubleshoots problems of low complexity and recommends appropriate action. Effectively contributes to team goals. Project size is of low complexity Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects. Manages the set up and maintenance of document control / records management for multiple projects and Project Managers. Ensures that all local practices and activities comply with company policies and procedures.

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.


AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.


As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.