Job Description

Job Title:

Document Control Co-ordinator

Position Reports to:

Manager, Configuration Management

Job Location:

Ottawa - Hybrid

Salary:

$67,000 - $80,000 CAD

About SkyAlyne

SkyAlyne is a team of defense, training, simulation, and aviation industry experts assembled from across Canada, working to prepare the next generation of RCAF Pilots and Aircrew as the Future Aircrew Training (FAcT) program provider for the Royal Canadian Air Force (RCAF). SkyAlyne was formed in 2018 as a partnership between CAE and KF Aerospace, two Canadian aviation, training, and defense leaders. The partnership was built to jointly answer the call for the Government of Canada's FAcT program. In 2023 SkyAlyne was named the preferred bidder, and in 2024, was officially contracted to partner with the RCAF and deliver the FAcT program. We are now building a new team to deliver the FAcT program.


The scope of the FAcT program includes all training and in-service support requirements needed to prepare Pilots, Air Combat Systems Officers, and Airborne Electronic Sensor Operators to meet the future aerospace requirements of the RCAF. The FAcT program is overseen from a Joint Management Office at SkyAlyne's Ottawa headquarters in Kanata, with three operational bases: Moose Jaw, SK, Southport, MB, and Winnipeg, MB.


In collaboration with the Government of Canada and several major Canadian subcontractors, Team SkyAlyne will provide live-flying, simulator and classroom-based training, facilities construction and management, information management and information technology support, site support services, aircraft maintenance and much more.


SkyAlyne offers competitive compensation and benefits and believes strongly in a safe, diverse, equitable, inclusive, and environmentally friendly workplace.

Job Overview

The Document Control Co-Ordinator will be an integral part of the Configuration Management team. In this role the individual will be responsible for editing, formatting, and document control functions for technical and non-technical documents, to establish a successful delivery of documentation. The Document Control Co-Ordinator will also support the implementation and enhancement of the document delivery workflow system by managing specific tasks and providing ongoing support.

Duties and Responsibilities

Perform document change control functions. Edit, format and proofread mid user and end user documents. Reviewing and editing of content produced by other team members to ensure it meets the requirements and a consistent voice across all publications. Ensure that content follows a logical progression of material depth at a level of concept, expression, and vocabulary appropriate for the target audience. Tracking of customer feedback. The ability to use various documentation software, including but not limited to, Adobe, Microsoft Word, Microsoft Excel Track corrections, revisions and final approvals. The ability to work on multiple concurrent projects in a fast-paced environment. The ability to communicate in clear and concise industry-standard language, both written and verbal. Producing the required content within an acceptable timeframe. Collaborate with various stakeholders, and subject matter experts to gather relevant information and ensure documentation is accurate and maintained. Adhere to and maintain departmental standards and enforce them across projects and formats. Assist with managing, monitoring and maintaining the document database, files, and systems. Assist data management lead to establish a document management system. Follow specific formatting guidelines and style guides. Contribute to setting standards and development procedures for documents. Additional tasks as assigned.

Qualifications and Experience

Preferred certificate in Technical Writing or extensive experience as a Technical Writer or Document Editor. Attention to detail across multiple project and publications with varying communications styles and standards Strong organizational skills with a high attention to detail and accuracy. Experience in managing document delivery and workflow processes. Excellent communication and interpersonal skills. Proficiency in using document management systems and related software tools. Strong critical thinking and problem-solving skills, with the ability to handle multiple priorities and make informed decisions. Strong proficiency in MS Word and PD software (e.g., Adobe Pro, Foxit) to be able to create and edit complex documents and forms. Have functional knowledge of easy web content management applications (previous experience with Adobe Experience Manager preferred) Be able to hold a Government of Canada Security Clearance (Secret level), and Controlled Goods Clearance. Experience in the Defence and Aerospace industries would be an asset. Eligible to work in Canada. Strong oral and written English language capabilities. Fluency in French would be an asset.

What We Offer

A competitive compensation model. Extended health and dental benefits. Short and long-term disability coverage. Paid vacation. Pension matching plan. Employee and family assistance program. A performance management program that is linked to monetary salary incentives.


At SkyAlyne, we are dedicated to building a team that reflects the rich tapestry of our society. Diversity is not just a goal; it's our strength. We welcome candidates of all genders, races, ethnicities, sexual orientations, religions, abilities, and backgrounds to join us in creating a workplace where everyone feels valued, respected, and empowered to thrive.

We especially recognize the unique perspectives and contributions that women and Indigenous persons bring to the table, and we actively encourage individuals from these communities to apply for this position. Indigenous candidates are especially encouraged to send a copy of their application to Indigenous.Recruitment@SkyAlyne.ca

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Come be a part of our inclusive community and help us shape a brighter future for all.

If you are contacted as part of our selection process, we encourage you to notify us of any adaptive measures or accessibility needs, and we will make every effort to accommodate these.