Job Description

Interested in a career at Langara College?

Our employees exemplify Langara\'s values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply!

Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

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Job Title: Division Assistant, Faculty of Arts

Employee Group: CUPE

Employee Type: Permanent

Start Date: Wednesday, February 1 2023

End Date (if applicable):

: Reporting to the Academic Administrative Manager, the Division Assistant provides administrative support to the Division Chairs, who may also direct, approve and/or assign administrative duties in support of Department Chairs and Program Coordinators. This position assumes responsibility for a variety of functions in support of the administrative and instructional processes of the College, including but not limited to, operational support related to the faculty non-instructional duty (NID), vacation, and faculty evaluation process, Professional Development funds administration, calendar management, meeting coordination, recording of minutes, and divisional event planning. The Division Assistant is also responsible for records management for files and divisional databases. May perform other related duties as required.

Qualifications Required:

Education and Experience:

• Grade 12 completion, plus additional specialized training of one year in business, office management or administrative skills from a recognized institution. Completion of a two-year college diploma preferred.
• Four (4) years of progressively senior administrative experience, preferably in an educational or public organization.
• An equivalent combination of education and experience may be considered.
• Thorough knowledge of current office software, general office procedures and applicable guidelines with regard to effective office operations.

Skills and Abilities:

• Excellent oral and written communication skills with the ability to express ideas clearly in writing or in person.
• Effective interpersonal skills with the ability to deal professionally with people in a tactful and respectful manner, and to maintain effective working relationships with all constituencies of the College.
• Effective organizational skills and the ability to work well under pressure with frequent interruptions, cope with a demanding workload, and to meet deadlines. In addition, must be able to work effectively with individuals who are under pressure to meet numerous and conflicting deadlines.
• Ability to take and transcribe dictation of a complex or technical nature with speed, accuracy, and in a timely manner.
• Ability to work independently and collaboratively as part of a team.
• Ability to exercise sound judgement and problem solve.
• Ability to perform assignments with minimal supervision and to take initiative.
• Ability to comprehend, explain and follow complex guidelines, policies, and procedures.
• Demonstrated ability to effectively and accurately prepare agenda and detailed minutes. Must have keyboarding (minimum typing 40 wpm) and the ability to take verbatim minutes.
• Ability to independently compose non-routine correspondence, reports, and related material.
• Proficiency in the use of personal computers in a Windows environment using current MS Office Suite.
• Ability to handle sensitive information with tact and discretion.
• Ability to maintain confidentiality.

Hours & Days of Work: 8:30am - 4:4pm Monday to Friday.

To obtain the full job description, please
contact our recruitment team.

Salary Range: $26.03 - $29.62 per hour

Pay Grade: CUPE Paygrade 20

Scheduled Weekly Hours: 35

Hours may vary according to the needs of the department.

Compressed Workweek (Fortnight): Yes

Closing Date: Monday, January 9 2023

If you were a temporary employee with CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting, please
contact our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the
CUPE Collective Agreement . Please quote the job requisition title and number with your previous employee ID and last day worked at the College. Please do not email if you worked at the College more than 5 months ago or if you worked in a different union.

Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume. In addition, those shortlisted with international credentials must have their education credentials evaluated through WES (World Education Services) and provide Langara College, People & Culture document evaluation access for employment purposes.


We thank you for your interest in Langara College and for taking the time to complete an application. Only complete applications will be reviewed. Please be advised that only shortlisted candidates will be contacted due to the number of applications received.


Langara is committed to enhancing our diverse workforce.